Embark on a trailblazing career in Security Technology with Allied Universal® Technology Services, a global leader in security technology that’s transforming the security industry. We integrate state-of-the-art technology with physical security to protect our clients and communities, harnessing tools like electronic access control, video surveillance, and alarm monitoring, alongside emergent innovations such as robotics, drones, and augmented technology. As a valued team member, you’ll be part of a diverse and dynamic workforce that thrives on innovation and inclusivity. We offer a wide spectrum of job opportunities for both stability and growth across various roles, including service and installation technicians, engineers, and project managers. At Allied Universal®, we don’t just embrace change; we drive it, creating a culture where diversity fosters innovation and forges caring connections. Join us and help set new benchmarks in the security industry while advancing your career. Enjoy comprehensive benefits for most full-time positions, including medical, dental, and vision coverage, life insurance, retirement plans, employee assistance programs, and exclusive perks.
Job DescriptionAllied Universal® is hiring an AIA Billing Specialist. The AIA Billing Specialist is responsible for managing all aspects of the AIA (American Institute of Architects) Billing Processing for Allied Universal Technology Services (AUTS), ensuring the accuracy and timeliness of the invoice processing.
RESPONSIBILITIES:
Perform tasks within systems to include assignment of project numbers, relevant job information for billing purposes, schedule of values and job cost module requirements including purchase and change ordersGenerate and submit client invoices for project billing (AIA) in accordance with AUTS and client requirements, compiling all required backup documentation, billing out timely to meet required deadlines; revise invoices as needed with approval from management including completing all internal operational procedures and processes as well as logging and tracking invoice adjustmentsWork closely with Operations and Project Managers within the office and out in the field to understand ongoing construction projects and related financial requirementsUtilize Excel and other tools including Adobe Pro to produce client requested backup as neededTroubleshoot billing errors accounting system as needed to maintain accuracy of invoicesFile Notices on ProjectsProvide Notice information to our Subcontractors and Suppliers timelyProvide a high-level of customer service by responding to clients’ concerns and inquiries in a prompt, professional manner including addressing concerns to the appropriate manager and/or project managerResponsible for respective billings, including following up with clients, researching issues as requested, participation in weekly meetings and issue resolutionReview and assist with trackers as applicable and ensuring timely and accurate billing along with maintaining various spreadsheets, records, and financial requirements as requestedAssist with month end close processes as requested included maintaining Committed Costs accuracy and maintenance, WIP reporting review and management of open items, vendor and Project Manager follow up for project status and unbilled invoicesQUALIFICATIONS:
High school diploma or equivalentMinimum of five (5) years of experience in AIA and Progress BillingMinimum of five (5) years of experience working with high volume Billing and Lien WaiversPrevious experience in architecture and engineering/construction AIA completion billing, job costing and/or service provider accountingAccounts Receivable experience with a construction companyConstruction experience to include AIA and Progress Billing, to include processing AIA billings for multiple construction projects at onceKnowledge and experience with Notice FilingsKnowledge and experience with Construction Contract Releases (Waivers and Partial Waivers)Excellent oral and written communication skillsDemonstrated ability to prioritize work to meet set deadlinesStrong organizational and communication skillsAbility to seek out information and resolve issuesPREFERRED QUALIFICATIONS:
SAPByDesign or SAP experienceBENEFITS:
Medical, dental, vision, basic life, AD&D, and disability insuranceEnrollment in our company’s 401(k)plan, subject to eligibility requirementsEight paid holidays annually, five sick days, and four personal daysVacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.#LI-IM1
ClosingAllied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.
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