Details Department: Administrative SupportSchedule: Full time / Monday - Friday / DaysLocation: Remote
Benefits

Paid time off (PTO)
Various health insurance options & wellness plans
Retirement benefits including employer match plans
Long-term & short-term disability
Employee assistance programs (EAP)
Parental leave & adoption assistance
Tuition reimbursement
Ways to give back to your community

 

Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance and salary range at the time of the offer.

Responsibilities

Summary

The ALT Administrator allows the executive to make the most of their most important resource: time.

Thanks to the proactive, behind-the-scenes work of the ALT Administrator, the executive is able to make more informed decisions, have greater ability to drive high performance by developing deeper relationships with their team, and are more equipped to hold people accountable to their commitments.

Core Responsibilities  

Direct Support to the Executive

Serve as gatekeeper and gateway to the executive through proactive and strategic complex calendar management to ensure a seamless experience.Maintain established calendar expectations, including but not limited to: Ensuring accurate scheduling and prioritization. Requiring meeting agendas ahead of confirming meeting acceptance.Proactively scheduling time for the leader to plan and prepare. Utilize CWT Concierge to coordinate travel arrangements and logistics including flights and accommodations.Guide the executive’s strategic priorities; identify the areas where they must direct their focus and regularly revisit and evaluate progress.Review upcoming meetings to ensure the leader has all of the information needed to be as productive as possible. Manage internal and external communications including responding on behalf of the executive. Develop documents, presentations, and supporting materials to support the executive and related functional area.Keep the executive accountable for commitments while helping keep direct reports accountable for results. 

Meeting and Program Management

Manage the meeting cadence for the executive’s team meetings, ensuring materials are sent in advance, time is well spent, and objectives are achieved.Coordinate all aspects of the executive’s responsibilities for internal and external engagements; draft agendas, orchestrate the preparation of related materials and drive responsible parties to meet high consequence deadlines. 

Project Management

Track high priority initiatives and identify any obstacles and facilitate resolution.  Work across teams to prepare briefings and compile research for meetings with partners and key leaders (e.g. identify goals and talking points, provide background on attendees, etc.) and direct follow-ups.

Strategic Initiatives

Provide decision support through data gathering, information analysis, and presenting considerations to relevant stakeholders.Coordinate business-wide procedures and work to improve existing processes for maximum clarity, efficiency, and success.

Team Management

Work with leaders on various cross-functional projects to support progress on priority work streams, build decision-making frameworks & deliverablesServe as a central source of information.Help align leaders on internal processes.
Requirements

Education:

High School diploma equivalency with 3 years of cumulative experience OR Associate's degree/Bachelor's degree with 2 years of cumulative experience OR 7 years of applicable cumulative job specific experience required.3 years of leadership or management experience preferred.
Additional Preferences

Qualifications 

Demonstrated strategic partnerships and collaborative relationships across all levels of the organization.Strong ability to think strategically and proactively in order to make recommendations that align strategy with action.Excellent oral and written communication skills.Proven track record of managing tasks and requests to close.Strong interpersonal skills with the ability to build trust.

Preferred Qualifications

5+ years of experience organizing and managing senior executives with complex sets of responsibilities and relationships, preferably in large, matrixed, multi-site organizations.Detail-oriented and data-driven. Strong project management capabilities, both at a tactical and strategic level.Proficiency with G Suite products.
Why Join Our Team

Ascension associates are key to our commitment of transforming healthcare and providing care to all, especially those most in need. Join us and help us drive impact through reimagining how we can deliver a people-centered healthcare experience and creating the solutions to do it. Explore career opportunities across our ministry locations and within our corporate headquarters.

 

Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

 

Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.

Equal Employment Opportunity Employer

Ascension will provide equal employment opportunities (EEO) to all associates and applicants for employment regardless of race, color, religion, national origin, citizenship, gender, sexual orientation, gender identification or expression, age, disability, marital status, amnesty, genetic information, carrier status or any other legally protected status or status as a covered veteran in accordance with applicable federal, state and local laws.

 

For further information, view the  EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

 

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

 

Pay Non-Discrimination Notice

 

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

 

E-Verify Statement

This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

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