Compensation: $25 - $26 per hour

Accounts Payable (AP) Accountant

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Position Overview:
\nUnder the direction of the Accounting Supervisor, the AP Accountant will assist field units and departments by processing accounts payable transactions, verifying compliance with company policies and internal controls, and performing general ledger coding of vouchers. Additional responsibilities include corresponding with vendors, reconciling subsidiary ledgers, supporting audits, and handling various projects as assigned.

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Key Responsibilities:

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Accounts Payable:

\n\n\n\tProcess full-cycle, high-volume accounts payable for multiple units.\n\tAssist with maintaining A/P vendor files and other system records as required.\n\tReview new vendors and ensure compliance with W9 and 1099 requirements.\n\tVerify proper coding of invoices for payment.\n\tEnsure adherence to company policies and procedures.\n\tMaintain sales tax records for quarterly reporting.\n\tGenerate checks and prepare backup documentation for distribution.\n\tResearch and resolve A/P-related issues.\n\tFollow up on outstanding and stale checks.\n\tServe as the primary liaison with field units for A/P-related matters.\n\tStandardize reimbursement and petty cash forms across all units.\n\tEnsure all vouchers and supporting documents are filed appropriately.\n\tReconcile A/P aging reports monthly.\n\n\n

Corporate Credit Card and Reimbursements:

\n\n\n\tProcess corporate credit card expenses accurately and on time.\n\tHandle personal, petty cash, and mileage reimbursements efficiently.\n\tVerify expense coding and communicate with cardholders to gather missing information.\n\tTrack and reconcile cardholder personal expenses reimbursed by the company.\n\n\n

Month-End and Year-End Closings:

\n\n\n\tPrepare journal entries for monthly prepaid expenses.\n\tReview and accrue monthly expenses when needed.\n\tReconcile balance sheet accounts related to accounts payable.\n\tRecord corporate credit card transactions through journal entries.\n\tDistribute expenses among units and departments for consolidated accounts.\n\tReclassify invoices and reimbursements as necessary.\n\tAssist in audit preparations with a focus on accounts payable.\n\n\n

Education & Experience:

\n\n\n\tEducation: BS/BA Degree from an accredited college or university required.\n\tExperience: A minimum of 1-3 years of relevant experience is required.\n\n#HSSB