At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.
Viatris empowers people worldwide to live healthier at every stage of life.
We do so via:
Access – Providing high quality trusted medicines regardless of geography or circumstance;
Leadership – Advancing sustainable operations and innovative solutions to improve patient health; and
Partnership – Leveraging our collective expertise to connect people to products and services.
Every day, we rise to the challenge to make a difference and here’s how the AP Accounting Associate role will make an impact:
We are seeking an experienced and motivated Accounts Payable Accounting Associate to join our finance department. The Accounts Payable Accounting Associate will be a key player within the AP organization. This position will be as main contact for local finance and all regions supported by GBS, performing sensible activities such as: Scanning, Invoice processing, Issue Resolution, Help Desk etc. In addition, this role provides exposure with the Senior Leadership of the AP organization, enabling the participation in different tasks, executing, and guaranteeing excellence on the processes that manage AP organization.
This role supports senior leadership in the management of Procure to Pay activities responsible for leading the Invoice process execution for Americas Region. This includes, but is not limited to, ensuring that all vendors calls and emails are answered in a timely manner, enhancing efficiency and ensuring superior customer service by staff, assisting in the administration of company policies and procedures, adherence to internal controls, ensuring accuracy and integrity of data reports and accounting entries, and daily supervision of resolution center staff.
Perform job functions in accordance with all applicable Standard Operating Procedures (SOP), federal and state laws, Occupational Safety and Health Administration (OSHA) guidelines, health authority regulations, and departmental processes.
Key responsibilities for this role include:
Invoice processing for Americas Region and the Optimization of Optical Character Recognition technology
Issue Resolution support related to invoice processing, troubleshooting or related inquiries
Work with other organizations, such as Master Data, Procurement, and General Ledger, to ensure end-to-end process efficiency
Ensure all assigned duties are being performed within the guidelines of the company’s internal controls, policies, and procedures.
Responsible for keeping accurate and up-to-date Work Instructions, Job Aids and Desktop Procedures documentation.
Organizes own workload, prioritizes, and proactively follows up on outstanding items
Maintains and when possible, exceeds metrics and goals
Vendor Management: Collaborate with vendors to resolve payment inquiries, discrepancies, and other issues, maintaining positive relationships and ensuring vendor satisfaction.
Takes ownership on every audit request that involves his/her processes.
Financial Accuracy: Reconcile accounts payable transactions and statements, ensuring accuracy of records and resolving discrepancies.
Process Improvement: Continuously assess and improve accounts payable processes to enhance efficiency, accuracy, and effectiveness.
Compliance: Ensure adherence to financial regulations, internal controls, and company policies, including tax and regulatory requirements.
Cross-Functional Collaboration: Collaborate with other departments, such as procurement and finance, to streamline processes and foster effective communication.
System Utilization: Utilize accounting software and systems effectively to manage and monitor accounts payable activities.
Prepare reports and analyses as requested by Management and customers.
Ensures the accuracy and integrity of data used in reporting, analysis and decision-making.
Provide information to Management on resolution issues. Work with Management and Customers to resolve current and root cause issues.
Identify and implement tools and resources that will assist Team in timely and effective issue resolution.
Serve as a resource for the development and implementation of changes to current systems or the implementation of new systems. Lead associated work streams to minimize impact to operations. Lead stabilization efforts post implementation.
Maintain effective business relations with customers, auditors, and other departments within the Company.
Perform other duties as assigned
The minimum qualifications for this role are:
Education: University degree/ongoing University studies or technical high school degree in finance related field
Proven experience in accounts payable, with at least [3-5] years in an Analyst or Associate role.
Basic accounting/finance knowledge.
Desired experience in multinationals, shared services or finance related if applicable
Intermediate English B2
Portuguese is a plus
Proficiency in using accounting software and Microsoft Office Suite, particularly Excel (Advanced Level).
Proficiency in using ERP SAP GEP (Accounts Payable module).
Excellent communication skills, both verbal and written.
Detail-oriented with strong analytical and problem-solving abilities.
Ability to work under pressure and meet tight deadlines.
qualities including teamwork, motivation, and adaptability.
Desired experience in multinationals, shared services or finance related if applicable
At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others.
Viatris is an Equal Opportunity Employer.
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