Position Overview 

The Accounts Receivable/Accounts Payable Clerk supports the Accounts Receivable and collections processes and the Accounts Payable vendor invoice process. This position will be responsible for bookkeeping and processing duties related to A/R and A/P, including cash application for multiple banks and properties, reconciling resident and vendor ledger accounts, and posting to general journal accounts.

 Essential Functions and Responsibilities

Review incoming mail dailyDaily in person deposits for a few local banksPrepare and post daily deposits to multiple banksScan deposits daily to multiple properties and banksCheck bank accounts daily for voucher activityClose out voucher deposits once final report is receivedPrepare spreadsheet for Controller detailing voucher deposits Post daily deposits to multiple resident and general journal ledgersReview properties daily for open deposits Daily filing of all manual deposits receivedContact managers for all missing depositsReview and reconcile account receivable sub-ledgers Post resident adjustments when applicable Send month end reminder notice to managers for manual deposit processReverse deposits posted that have not been received by month endMonitor, investigate, and resolve reconciling items, transaction errors, and other discrepanciesSupport Accounting Assistant with excess work (i.e. research, property-to-property checks, utility allowances, etc.)Assist with financial audit support requestsEnsure proper processing of vendor invoices through Nexus and OneSite accountingReconcile vendor statements to vendor ledgers using Nexus and OneSite accountingVerify discrepancies and resolve with vendor billing issues through direct contact with the vendors and property managersContact vendors for W-9’s and updated remittance addressesResearch Nexus duplicate & restriction transaction messages and correct in systemAssist in helping property managers with invoices posting issues in NexusAssist in voiding/correcting invoices in NexusAssist in reviewing/processing invoices in Nexus exception areaAssist in payables check runPerform other duties as assigned

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education and Experience

Associates degree preferred and some college-level accounting courses a plusOne to two years of experience in an A/R & A/P function preferred Solid understanding of basic bookkeeping and accounting principlesProficiency in ExcelProficiency in RealPage Leasing and Rents, Onesite Accounting and Nexus a plusAbility to work with minimal supervision and take initiativeCompetencies: Attention to Detail, Organizational skills, Prioritization skills, Written & Verbal Communication skills, Interpersonal skills, Teamwork & Collaboration, Adaptability

Work Conditions & Physical Demands

Work is performed indoors and outdoors in a residential setting with regular exposure to cold, heat, noise, people, and equipment.Able to work independently or as a team member and support managers with special projects.Strong collaboration skills – works well across functional areas—excellent relationship-building skills; able to collaborate with various levels of the organization.The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear, and taste or smell. The employee must occasionally lift or move up to 80 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 

Values We Seek

Respect: Respect is shown by demonstrating a sense of self-awareness and reflecting on one's own words and actions to adapt, grow, and succeed. We embrace our differences while recognizing what brings us together. Collaboration: Collaboration begins with strengthening our relationships with our residents, owners, partners, and employees, relying on strong communication and a deep understanding of the values and needs of all those involved. Service-Focused: Understand what internal and external stakeholders value and anticipate their needs; strive to create a meaningful experience and build lasting relationships. Performance: Achieving exceptional performance requires us all to work on the right things at the right time and stay aligned with our business fundamentals and priorities. It also requires us to understand the business – carefully and critically analyzing our performance and metrics and weighing options and risks before making decisions.

Expected Hours of Work & Travel

Days and work hours are generally Monday through Friday but may require evening and/or weekend. Must be able to work various shifts when needed to cover during regular business hours, including weekends and evenings if required.

 

EOE/Disabled/Veterans Statement

We are an Equal Opportunity Employer. Each applicant for employment is solely based on job qualifications, regardless of race, color, religion, sex, sexual orientation, genetic information, age, disability, national origin, veteran status, or any other classification protected by law. 

Background Check Process  

Employment with Millennia Housing Management, Ltd. is contingent on completing a complete background check process, including reference, pre-employment drug testing, credit, and criminal background review.