Belgrade, RS, Serbia
191 days ago
AP Assistant

We’re looking for motivated, engaged people to help make everyone’s journeys better.

 

Job Summary: 

 

The Accounts Payable Assistant is an important role within the Gate Gourmet SSC Finance Team, responsible for ensuring vendor invoices are processed in a consistent, efficient, and compliant manner.  

 

Key to this is building strong relationships within the SSC AP team, with vendors and internal stakeholders to enable timely and accurate processing of vendor invoices and query resolution. 

 

 

Main Duties and Responsibilities: 

 

Invoice processing (Cost of Sales) matching against purchase orders and delivery in SAP and other sub-systems 

Invoice processing (Non-Inventory) coding and distribution (Invoice automation & approval system)  

Follow-up any invoice / purchase order related queries with internal and external stakeholders  

Invoice verification & reclassification/corrections to ensure compliance with Accounting & VAT rules and formats 

Creation of automated domestic and international payment runs with subsequent upload into bank 

Validation, fulfilment, and management of manual / one-time payments 

Monthly review and reconciliation of AP ledger (debit balance clearing etc) 

Vendor Account maintenance and Statement reconciliation 

Month-End Accruals & GRNI (Goods Received Not Invoiced) Reconciliation, as required 

Prepayment Schedule update and reconciliation to SAP 

Maintenance and management of the AP Central Mailbox to ensure all vendor communication is actioned with 24 – 48 hours, per company guidelines  

Ensuring new vendors and vendor change requests are duly submitted for processing in line with company policies and procedures 

Support with monthly Accounts Payable KPI and dashboard reporting 

Support with AP related internal & external audit queries 

Support with Ad-hoc tasks as required  

Management & maintenance of the archiving and retrieval of AP documentation for GG assigned country in line with company and relevant statutory requirements 

Maintenance and update of process documentation and task list relating to AP Assistant tasks 

Fostering a culture of continuous improvement of AP working processes and controls within the SSC 

 

Qualifications 

Education:  

Preferably to degree level, Masters degree desirable 

 

Work Experience:  

Previous, demonstrable Accounts Payable experience/ in similar roles  

Experience with working with foreign currencies 

Experience with VAT calculation 

 

 

Technical Skills: (Certification, Licenses and Registration) 

Accounting qualification / part qualification (desirable) 

SAP experience preferred 

 

Language / Communication Skills:  

English in both spoken and written

If you want to be part of a team that helps make travel and culinary memories, join us!

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