We’re looking for motivated, engaged people to help make everyone’s journeys better.

Job Summary:

The Accounts Payable Assistant is an important role within the Gate Gourmet SSC Finance Team, responsible for ensuring vendor invoices are processed in a consistent, efficient, and compliant manner. Key to this is building strong relationships within the SSC AP team, with vendors and internal stakeholders to enable timely and accurate processing of vendor invoices and query resolution.

Main Duties and Responsibilities:

Invoice processing (Cost of Sales) matching against purchase orders and delivery in SAP and other sub-systemsInvoice processing (Non-Inventory) coding and distribution (Invoice automation & approval system)Follow-up any invoice / purchase order related queries with internal and external stakeholdersInvoice verification & reclassification/corrections to ensure compliance with Accounting & VAT rules and formatsCreation of automated domestic and international payment runs with subsequent upload into bankValidation, fulfilment, and management of manual / one-time paymentsMonthly review and reconciliation of AP ledger (debit balance clearing etc)Vendor Account maintenance and Statement reconciliationMonth-End Accruals & GRNI (Goods Received Not Invoiced) Reconciliation, as requiredPrepayment Schedule update and reconciliation to SAPMaintenance and management of the AP Central Mailboxes to ensure all vendor communication is actioned with 24 – 48 hours, per company guidelinesEnsuring new vendors and vendor change requests are duly submitted for processing in line with company policies and proceduresSupport with monthly Accounts Payable KPI and dashboard reportingSupport with AP related internal & external audit queriesSupport with Ad-hoc tasks as requiredManagement & maintenance of the archiving and retrieval of AP documentation for GG assigned country in line with company and relevant statutory requirementsMaintenance and update of process documentation and task list relating to AP Assistant tasksFostering a culture of continuous improvement of AP working processes and controls within the SSC

Qualifications

Education:

Preferably to degree level, Master’s degree desirable

Work Experience:

Previous, demonstrable Accounts Payable experience/ in similar rolesExperience with working with foreign currenciesExperience with VAT calculation

Technical Skills: (Certification, Licenses and Registration)

Accounting qualification / part qualification (desirable)SAP experience preferred

Language / Communication Skills:

English in both spoken and written

If you want to be part of a team that helps make travel and culinary memories, join us!