We’re looking for motivated, engaged people to help make everyone’s journeys better.

Job Summary:

The Accounts Payable Assistant is an important role within the Gategourmet Scandinavia SSC Finance Team, responsible for ensuring vendor invoices are processed in a consistent, efficient and compliant manner. Key to this is building strong relationships within the SSC AP team, with vendors and internal stakeholders to enable timely and accurate processing of vendor invoices and query resolution.

Main Duties and Responsibilities:

Invoice (Cost of Sales) matching against purchase orders and delivery in SAP MIRO – Denmark & SwedenInvoice (Cost of Sales) matching against purchase orders and delivery in the SACS system for Norway, Denmark and SwedenCoding and distribution of operating cost invoices in MEDIUS (Invoice automation & approval system)Weekly creation of domestic and international payment runs with subsequent upload into bankValidation, fulfilment and management of manual / one-time paymentsReviewing & validating invoices and ensuring compliance with Accounting & VAT rules and formatsMonthly review and reconciliation of AP ledger (debit balance clearing etc.)Timely and accurate processing of Intercompany payments per Group ICO Netting timelines and proceduresMonth-end FX revaluation for AP accountsMaintenance of prepayment schedule, posting & reconciliation of prepayments schedule to relevant SAP GL accountsMaintenance and management of the AP Central Mailbox to ensure all vendor communication is actioned with 24 – 48 hours, per company guidelinesEnsuring new vendors and vendor change requests are duly approved and processed in line with company policies and proceduresSupport with monthly Accounts Payable KPI and dashboard reportingSupport with the provision of AP information for liquidity forecastingSupport with AP related internal & external audit queriesSupport with Ad-hoc tasks within the SSC GG Scan Finance teamsManagement & maintenance of the archiving and retrieval of AP documentation for GG Scandinavia in line with company and relevant statutory requirementsMaintenance and update of process documentation and task list relating to AP Assistant tasksFostering a culture of continuous improvement of AP working processes and controls within the SSCDaily clearing of bank receipts and payments against Vendor invoicesInvestigation and resolution of unallocated payments or discrepanciesManagement and actioning of Cash pool (FINCO) fund requests and reconciliationReview, clearing and maintenance of One-Time Payment accountsBank account management and reconciliation

Qualifications

Education:

Preferably to degree level, Masters degree desirable

Work Experience:

Previous, demonstrable accounting experience in similar rolesExperience with working with foreign currenciesExperience with VAT calculation

Technical Skills: (Certification, Licenses and Registration)

Accounting qualification / part qualification (desirable)SAP experience preferred

Language / Communication Skills:

English in both spoken and written; Swedish/Danish/Norwegian (desirable)

If you want to be part of a team that helps make travel and culinary memories, join us!