Department/Unit:

Accounts Payable

Work Shift:

Day (United States of America)

Under the direction of the Accounts Payable Manager, the Accounts Payable Specialist is part of the team and is responsible for supplier statement review and related matters of an assigned portfolio to support the mission and goals of the department and the operations of all campuses of the Albany Med Heath System (AMHS). This includes receipt and review of supplier statements, responding and resolving credit warnings and credit holds, managing supplier relationships, and monitoring related reports. The position will provide outstanding levels of services to all stakeholders, both internal and external to the organization. This position will also help support other members of the team and may have opportunities for direct supervision.

Essential Functions
1.    Develop, implement, and sustain structure and process to review and respond to all supplier statements in an accurate and timely manner to ensure all invoices and credits are processed in the Enterprise Resource Planning (ERP) software.  
2.    Establish constructive working relationships with suppliers to review, research, and resolve invoicing discrepancies or issues.  This includes any issues that may impact or delay payment to the supplier such as supplier information and payment methods.
3.    Research and request information from supplier and work collaboratively with processing team member to ensure that missing or open statement items are processed and resolved.
4.    Identify and utilize methods to proactively identify or prevent issues including review of purchase orders in received status, as well as statement research and reconciliation with primary suppliers on a regular basis.
5.    Ensure supplier invoice submission process is efficient and consistent.  This includes identifying and onboarding suppliers to electronic data exchange (EDI).
6.    Work in conjunction with other team members to ensure supplier payments are scheduled to meet commitments and address past due balances within the limits of the AP Allotments.
7.    Work collaboratively with all other AMHS departments to support the AMHS and Supply Chain missions and ensure outstanding customer services in a collaborative and efficient manner.  This includes but is not limited to Supply Chain departments of Sourcing & Contracting, Data Integrity, Accounts Payable, and Receiving and Distribution, but also Finance and Treasury. 
8.    Other Duties as assigned.  It is expected that this position be available and willing to provide assistance or coverage for colleagues to meet the operational needs of the organization.  Additionally, staff may be asked to assist in other duties or projects not specifically outlined in this job description.  It is expected that staff willingly assist to the best of their abilities and within the expectations of their position.  AMHS also reserves the right to reevaluate and reassign duties based on the changing demands of the office, either temporary or permanently.  
 

Thank you for your interest in Albany Medical Center!​

Albany Medical is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.