Job Title: AR Billing Specialist Job Description This position is primarily responsible for complex construction Time & Material (T&M) and AIA billing. The ideal candidate will have prior experience working within the construction accounting industry and have a experience in billing and accounting. They will possess excellent customer service skills and be a team player. Attention to detail is a must. Responsibilities + Creation of 150+ invoices per month using the Sage 300 CRE system + Verification of costs and breakout of invoices delineating by customer PO + Consultation with construction project managers for entry of construction cost estimates + Generation and review of project cost reports + Maintenance and tracking of AIA billing spreadsheets and percent complete invoices + Detailed tracking of costs associated with pre-bill invoices, and tracking of PO’s by project + Collection of all backup for invoices, preparation and assembly of full invoice with backup + Sending invoice PDFs to customers and filing associated paperwork + Entry of purchase orders for material costs against projects + Follow up with customers regarding payment of past-due invoices + Creation of detailed remittance spreadsheets upon receipt of remittances from customers + Assist with tracking of subcontractor status, including return of signed contracts and COI tracking + Receive subcontractor invoices, confirm accuracy, and enter into system + Assist with creation of subcontract agreements and subcontract change orders + Verification of time entries submitted and creation of system-specific time the person between carpenter and laborer unions + Dispute resolution with unions + Assist with correction of field payroll errors + Cross-trained to ensure coverage at all times; backup for architectural design billing, system time entry and corrections, union report creation, customer payment remittance entry into the system, and verification of subcontractor payments Essential Skills + 5+ years of billing experience + Experience in construction, AEC, or services industry + Excellent customer service skills + Attention to detail + Team player Additional Skills & Qualifications + Knowledge of union billing (a plus but not required) Work Environment The office is spacious, modern, clean, and comfortable with about 25 people. The work environment is casual with a casual dress code. The company prioritizes family for their employees and offers flexibility with hours. Benefits are comprehensive and fair, with remote capability if needed. The company hosts holiday parties and has a profit-sharing program distributed to all employees who merit it. Pay and Benefits The pay range for this position is $35.00 - $38.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Cranbury,NJ. Application Deadline This position is anticipated to close on Feb 14, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.