Job Title: AR Billing Specialist

Job Description

This position is primarily responsible for complex construction Time & Material (T&M) and AIA billing. The ideal candidate will have prior experience working within the construction accounting industry and have a experience in billing and accounting. They will possess excellent customer service skills and be a team player. Attention to detail is a must.

ResponsibilitiesCreation of 150+ invoices per month using the Sage 300 CRE systemVerification of costs and breakout of invoices delineating by customer POConsultation with construction project managers for entry of construction cost estimatesGeneration and review of project cost reportsMaintenance and tracking of AIA billing spreadsheets and percent complete invoicesDetailed tracking of costs associated with pre-bill invoices, and tracking of PO’s by projectCollection of all backup for invoices, preparation and assembly of full invoice with backupSending invoice PDFs to customers and filing associated paperworkEntry of purchase orders for material costs against projectsFollow up with customers regarding payment of past-due invoicesCreation of detailed remittance spreadsheets upon receipt of remittances from customersAssist with tracking of subcontractor status, including return of signed contracts and COI trackingReceive subcontractor invoices, confirm accuracy, and enter into systemAssist with creation of subcontract agreements and subcontract change ordersVerification of time entries submitted and creation of system-specific time the person between carpenter and laborer unionsDispute resolution with unionsAssist with correction of field payroll errorsCross-trained to ensure coverage at all times; backup for architectural design billing, system time entry and corrections, union report creation, customer payment remittance entry into the system, and verification of subcontractor paymentsEssential Skills5+ years of billing experienceExperience in construction, AEC, or services industryExcellent customer service skillsAttention to detailTeam playerAdditional Skills & QualificationsKnowledge of union billing (a plus but not required)Work Environment

The office is spacious, modern, clean, and comfortable with about 25 people. The work environment is casual with a casual dress code. The company prioritizes family for their employees and offers flexibility with hours. Benefits are comprehensive and fair, with remote capability if needed. The company hosts holiday parties and has a profit-sharing program distributed to all employees who merit it.

Pay and Benefits

The pay range for this position is $35.00 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cranbury,NJ.

Application Deadline

This position is anticipated to close on Feb 14, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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