POSITION SUMMARY:

Responsible for preparing,tracking and completing documentation & workflow processes related to site-specific project work for the Architecture, Design and Construction departments. Responsibilities include providing specific department training, project administration, and technical support for Lucernex project lifecycle management system.

 

KEY DUTIES/RESPONSIBILITIES:

Supports and assists assigned Construction Managers in facilitating project-specific administrative responsibilities, including but not limited to project due-diligence coordination; maintaining & updating the Construction Manager’s scope and budgeting workbooks for new/rebuild construction projects, as well as all image-related projects; prepares Excel project bid comparison summaries; creates and processes A&E, consultant, and general contractor contracts, ASR’s, and change orders including routing/tracking all necessary approvals; receives, audits for accuracy, completeness & JIB compliance, and processes vendor payment requests and ASR’s/change orders and follows up to resolve incorrect submittals; creates purchase requisitions in Oracle system for all spending on all active projects, including new sites and capital projects.Prepares expenditure reports and submits to Construction Managers on a periodic basis for review; and establishes viewing/editorial rights in LX; coordinates with Facility Services to set up utility services for company projects; coordinates vendor status reports & update calls; secures all internal FF&E proposals for assigned company projects; prepares & submits AEC workflow for assigned projects; orders marketing banners; organizes and maintains construction files; monitors and audits system data to ensure minimal discrepancies and duplications.Manages various project-specific communication with Franchise Operators in regard to reviewing monthly Dev Status Reports and process DA extension notification email as required for FO NRO projects; distributes, tracks, and processes all project-specific Test Agreements when required; and coordinates and schedules Arch & Design Kick-Off Calls for all franchise projects.Coordinates with Risk, Accounting, and Legal as needed to track municipal permits & fees, municipal required surety, processing GC performance and payment bonds on specific project; coordinates with RE Assets and RE Legal to assist in assembling information required for making submittals to LLs and 3rd party approvals prior to construction start; prepares & distributes project-specific ground-break notices; manages & facilitates project-specific closeout processes; and assembles exhibits for RE Legal, RE Assets, & Acct regarding any post-construction documentation needed for LL TI contributions. manages & updates PO tracker for assigned projects; prepares reports for CMs for monthly FBC & DO update meetings. Monitors Lucernex database system to ensure compliance with all related workflows and document management; conducts system audits to verify and ensure that schedule dates on all Construction department new site and other capital projects are entered and maintained in a timely manner. Assists in maintaining and recommending changes to the Lucernex system when it specifically relates to the department’s work product, including the design and development of comprehensive metrics and dashboards; identifies and implements system enhancements when released through vendor patches; troubleshoots & resolves basic program system errors; responds to information requests from construction vendors; serves as a key contact and support for end users and provides Lucernex access & navigation training for the same; works with cross-functional departments that share and enter data to ensure consistent & accurate information; performs regular and ad hoc reporting.Serves as primary back-up to the Capital & Construction Project Manager and the Development Project Specialist, in their absence, for Lucernex issue resolution and vendor database managementPerforms other related duties, tasks and responsibilities as required, assigned and directed.

 

 

QUALIFICATIONS:

 

Education: High school degree or GED required. Bachelor’s degree preferred.

Experience: 5+ years development/construction project coordinator experience in a retail development, construction, or general contractor's office. Familiarity with Oracle financial software and Lucernex on-line project management software preferred.

Skills/Knowledge/Abilities:

Comprehensive knowledge of construction terminology, documents and contracts.  Advanced proficiency with Microsoft Excel. Working knowledge of personal computers and other Microsoft Office Suite applications (Word, Projects, Explorer), as well as Adobe and Autodesk.  Excellent oral English communication and interpersonal skills to regularly interact with vendors, contractors, and all levels of Company personnel. Demonstrates integrity and ethical behavior.

Physical Conditions: Work is typically sedentary but may require standing and walking approximately 10% of time. Ability to operate a computer, i.e., desktop, laptop, tablet, etc.

REASONABLE ACCOMMODATION:

Jack in the Box Inc. and its affiliates will make reasonable accommodations to allow a qualified individual with a disability to enjoy equal employment opportunities and to perform the essential functions of the job. This position description should be applied accordingly. This description of duties is not intended to be all-inclusive or to limit management’s discretion to assign other duties or responsibilities as necessary.

The range for this position is $25.29 - $36.06 (non-exempt) and is based on an employee located at our corporate headquarters in San Diego. If the candidate is hired in a different city to work remote, we will apply a geographic pay differential based on the cost of labor in the market in which the employee resides.