NY HELP No Agency Arts, Council on the Title Arts Team Associate - VID 181619 Occupational Category Other Professional Careers Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $65001 to $82656 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County New York Street Address 411 Fifth Avenue, Suite 700 City New York State NY Zip Code 10016 Duties Description This entry-level position will support the day-to-day operations work of the Capital Grant program. Scope of work will include (but not limited to) general administrative support, technical assistance in panel review sessions, preliminary contracting, support for SFS processes (ex. role mapping of contract signatories), and more. This position will provide support in the creation of capital contracts awarded by the Council on the Arts. Under Executive Staff direction, the selected candidate will be responsible for the following tasks:• Work closely with Capital Projects team to support all stages of contract execution, including tracking status of contracts in progress; drafting communications to grantee contacts; communicating regularly with internal staff to ensure prompt payments and resolution of issues; collaborating with the Capital Projects and Operations teams to ensure tracking systems are efficient, accurate, and transparent.• Assist in the preparation of work plans identifying key deliverables, critical dates, etc. by utilizing electronic systems such as the Statewide Financial System and SmartSimple.• Support supervising staff in their review and approval or disapproval of contracts.• Resolve minor changes or additions to contracts.• Document major or complex issues or problems and refer them to supervisor. Draft written responses to interested parties on contract awards and contract status.• Prepare reports outlining major changes for resolution.• Follow up on proposed contracts throughout the approval process with internal reviewers and external approval agencies such as the Office of General Services, Department of Law, and the Office of the State Comptroller.• Assist with special assignments and projects. Minimum Qualifications Bachelor's degree* plus two years specialized experience in finance and data function at a government agency, not-for-profit organization, or organization primarily serving not-for-profit organizations.*Substitutions: Four years of equivalent work experience may substitute for a bachelor’s degree. A master’s degreemay substitute for one year of non-supervisory experience beyond the bachelor’s degree.Preferred Qualifications:• Excellent communication skills, with the ability to work with a wide variety of stakeholders.• Highly organized, with demonstrated ability to create and maintain dynamic tracking and filing systems with a high degree of accuracy and consistency.• Ability to manage and coordinate multiple projects and deadlines simultaneously, with a careful attention to detail.• Interest in the arts and culture sector, nonprofit sector, and/or capital projects a plus. Additional Comments About the New York State Council on the Arts The mission of the New York State Council on the Arts is to foster and advance the full breadth of New York State’s arts, culture, and creativity for all. To support the ongoing recovery of the arts across New York State, the Council on the Arts will award $164 million in FY 2025. The Council on the Arts further advances New York's creative culture by convening leaders in the field and providing organizational and professional development opportunities and informational resources. Created by Governor Nelson Rockefeller in 1960 and continued with the support of Governor Kathy Hochul and the New York State Legislature, the Council is an agency that is part of the Executive Branch. For more information on NYSCA, please visit?www.arts.ny.gov, and follow NYSCA's Facebook page, Twitter@NYSCArts and Instagram@NYSCouncilontheArtsThe NYS Council on the Arts is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply. NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.Downstate: Location Pay of $3,400. Some positions may require additional credentials or a background check to verify your identity. Name Human Resources/KB Telephone 518-473-5282 Fax 518-486-1631 Email Address HRresumes@ogs.ny.gov Address Street NYS Office of General Services, HRM 31st Floor Corning Tower, Empire State Plaza City Albany State NY Zip Code 12242 Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.