Assessment/Curriculum Administrator
COCC
Position Details Position Information Position Title Assessment/Curriculum Administrator Classification Title Administrator Position Number B1185PD Grade Level M3 Starting Wage/Salary $75,000 - $84,000 annually plus exceptional benefits Close Date 01/26/2025 Position Type/Employee Class Administrative Faculty Status Not applicable FTE 1.0 Contract Months 12 Overtime Eligible Exempt Location Bend Hybrid Remote Work Eligible? Yes but no COCC position is fully remote. Hybrid/Remote possibilities to be determined by the supervisor/department and discussed during interview process. Exceptional COCC Benefits Summary
CLICK HERE TO VIEW BENEFITS & PERKS Primary Purpose The Assessment and Curriculum Administrator provides leadership, coordination, and project management of assessment efforts. Responsible for administrative functions related to the College and state curriculum process, including catalog content and production coordination as well as compliance with accreditation standards, State regulations, and financial aid requirements. Collaborates with senior leadership, deans, and academic disciplines to coordinate and refine the discipline and program review process. Supervises the Instructional Systems Specialist position, including hiring, training, evaluation and discipline. Essential Duties and Responsibilities Assessment Provide leadership in compliance through knowledge of accreditation requirements and standards at the program and College level and the compliance expectations around the development, documentation and assessment of learning outcomes at the course, program and degree/certificate levels. Collaborate with faculty, chairs, and instructional deans in the development, mapping and documentation of student learning outcomes to foster continuous improvement. Manage the collection and analysis of assessment data. Provide training, project management, and leadership on measurement, assessment, research, and evaluation methodologies relevant to assessing student learning related to academic programs. Coordinate the identification, summation and reporting of outcomes assessment information to support program and College accreditation reporting. Manage centralized electronic systems for collecting, storing, and exporting assessment data. Collaborate with the Learning Outcomes and Assessment (LOA) committee to guide assessment efforts across disciplines. Coordinate the identification, summation and reporting on improvements made to teaching and learning as a result of outcomes assessment for planning and accreditation efforts. Prepare an annual report on findings. Provide primary leadership for the discipline and program review process in collaboration with the VPAA, instructional deans, academic disciplines and administrative units of the College.
Curriculum Review and work to improve curriculum format (degrees, certificates, and courses); serve as a resource to faculty and staff on education standards such as writing learning outcomes, determining credits, contact hours, and attendance method, and help craft pre-requisites and catalog descriptions as needed. Approve curriculum proposals to move through workflow. Coordinate state and local course approval processes. Collaborate with instructional deans to manage regular updates to the Oregon State Eligible Training Provider List (ETPL) Facilitate the degree and certificate development process. Research labor market information, assist in the creation of new program applications, and help coordinate the degree and certificate approval process both internally and for the State. Keep College informed on curriculum changes. Work with the Admissions and Records unit and the Registrar’s office to ensure accurate communication about new and modified programs and degrees. Process catalog content annually. Verify accuracy of and produce catalog information with input from instructional deans, directors, department chairs. Schedule, organize, attend and provide context for Curriculum Committee as a non-voting member. Attend and provide context for Academic Affairs Committee regarding curriculum development. Collaborate with deans and the executive director of the Center for Business, Industry and Professional Development to research and analyze data to determine needs and advises on programs to develop and programs to sunset due to changes in the regional workforce landscape.
Marginal Job Functions Serve on college committees. Perform other duties as assigned. Department Specific Knowledge, Skills, and Abilities Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies. Expertise in curriculum and assessment, data analysis, project management, and student learning outcomes. Attention to detail, organization, follow-through skills, and high-level problem-solving and administrative skills. Ability to plan, organize and prioritize work in order to meet tight schedules and timelines. Ability to interpret, explain and apply knowledge of the college and state regulations, policies and procedures associated with FTE and course and instructor approvals, class scheduling, catalog and schedule production, and curriculum development. Strong data entry and database management skills as well as knowledge of word processing and spreadsheet applications. Writing skills, interpersonal, and public relations skills. Ability to work successfully with managers, faculty, and staff to explain and resolve problems. Ability to work cooperatively with, and contribute to, a diverse workplace through ideas or experience. Ability to communicate complex and technical information in a manner that reflects positively on the department and College. Ergonomic Requirements Regular office hours are established between 8 am – 5 pm during the workweek. A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities.Incumbent must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to work at a workstation for extended periods. Requires to write, read written materials and computer screens, and ability to use telephonic conversations. Occasional lifting up to 25lbs. All individuals are required to perform essential functions with or without reasonable accommodation. Minimum Requirements Education: Bachelor’s degree in a transfer or CTE discipline in higher education Experience: Two years college level teaching experience Two years’ experience in any combination of the following: Assessment and/or curriculum and/or instructional design Data analysis, project management, instructional coordination One-year supervisory experience. Equivalency Statement The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.All employees are required to successfully complete and pass a background screen, which includes a criminal history check. Preferred Qualifications Education: Master’s degree in transfer or CTE discipline in higher education Experience: Leadership responsibility in assessment and/or curriculum work Experience with curriculum management software such as CourseLeaf and Webforms EEO Statement The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting. Supplemental Questions
CLICK HERE TO VIEW BENEFITS & PERKS Primary Purpose The Assessment and Curriculum Administrator provides leadership, coordination, and project management of assessment efforts. Responsible for administrative functions related to the College and state curriculum process, including catalog content and production coordination as well as compliance with accreditation standards, State regulations, and financial aid requirements. Collaborates with senior leadership, deans, and academic disciplines to coordinate and refine the discipline and program review process. Supervises the Instructional Systems Specialist position, including hiring, training, evaluation and discipline. Essential Duties and Responsibilities Assessment Provide leadership in compliance through knowledge of accreditation requirements and standards at the program and College level and the compliance expectations around the development, documentation and assessment of learning outcomes at the course, program and degree/certificate levels. Collaborate with faculty, chairs, and instructional deans in the development, mapping and documentation of student learning outcomes to foster continuous improvement. Manage the collection and analysis of assessment data. Provide training, project management, and leadership on measurement, assessment, research, and evaluation methodologies relevant to assessing student learning related to academic programs. Coordinate the identification, summation and reporting of outcomes assessment information to support program and College accreditation reporting. Manage centralized electronic systems for collecting, storing, and exporting assessment data. Collaborate with the Learning Outcomes and Assessment (LOA) committee to guide assessment efforts across disciplines. Coordinate the identification, summation and reporting on improvements made to teaching and learning as a result of outcomes assessment for planning and accreditation efforts. Prepare an annual report on findings. Provide primary leadership for the discipline and program review process in collaboration with the VPAA, instructional deans, academic disciplines and administrative units of the College.
Curriculum Review and work to improve curriculum format (degrees, certificates, and courses); serve as a resource to faculty and staff on education standards such as writing learning outcomes, determining credits, contact hours, and attendance method, and help craft pre-requisites and catalog descriptions as needed. Approve curriculum proposals to move through workflow. Coordinate state and local course approval processes. Collaborate with instructional deans to manage regular updates to the Oregon State Eligible Training Provider List (ETPL) Facilitate the degree and certificate development process. Research labor market information, assist in the creation of new program applications, and help coordinate the degree and certificate approval process both internally and for the State. Keep College informed on curriculum changes. Work with the Admissions and Records unit and the Registrar’s office to ensure accurate communication about new and modified programs and degrees. Process catalog content annually. Verify accuracy of and produce catalog information with input from instructional deans, directors, department chairs. Schedule, organize, attend and provide context for Curriculum Committee as a non-voting member. Attend and provide context for Academic Affairs Committee regarding curriculum development. Collaborate with deans and the executive director of the Center for Business, Industry and Professional Development to research and analyze data to determine needs and advises on programs to develop and programs to sunset due to changes in the regional workforce landscape.
Marginal Job Functions Serve on college committees. Perform other duties as assigned. Department Specific Knowledge, Skills, and Abilities Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies. Expertise in curriculum and assessment, data analysis, project management, and student learning outcomes. Attention to detail, organization, follow-through skills, and high-level problem-solving and administrative skills. Ability to plan, organize and prioritize work in order to meet tight schedules and timelines. Ability to interpret, explain and apply knowledge of the college and state regulations, policies and procedures associated with FTE and course and instructor approvals, class scheduling, catalog and schedule production, and curriculum development. Strong data entry and database management skills as well as knowledge of word processing and spreadsheet applications. Writing skills, interpersonal, and public relations skills. Ability to work successfully with managers, faculty, and staff to explain and resolve problems. Ability to work cooperatively with, and contribute to, a diverse workplace through ideas or experience. Ability to communicate complex and technical information in a manner that reflects positively on the department and College. Ergonomic Requirements Regular office hours are established between 8 am – 5 pm during the workweek. A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities.Incumbent must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to work at a workstation for extended periods. Requires to write, read written materials and computer screens, and ability to use telephonic conversations. Occasional lifting up to 25lbs. All individuals are required to perform essential functions with or without reasonable accommodation. Minimum Requirements Education: Bachelor’s degree in a transfer or CTE discipline in higher education Experience: Two years college level teaching experience Two years’ experience in any combination of the following: Assessment and/or curriculum and/or instructional design Data analysis, project management, instructional coordination One-year supervisory experience. Equivalency Statement The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.All employees are required to successfully complete and pass a background screen, which includes a criminal history check. Preferred Qualifications Education: Master’s degree in transfer or CTE discipline in higher education Experience: Leadership responsibility in assessment and/or curriculum work Experience with curriculum management software such as CourseLeaf and Webforms EEO Statement The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting. Supplemental Questions
Required fields are indicated with an asterisk (*).
* What is your highest level of education? No High School Diploma or GED High School Diploma or GED Professional Certification or License (not a degree) Associates Degree Bachelors Degree in Progress Bachelors Degree Masters Degree In Progress Masters Degree Ph.D. in Progress Ph.D. J.D. M.D. Other Doctorate Level Degree * How many years of COLLEGE LEVEL teaching experience do you have? Less than 1 year 1-2 years 2-3 years 3 years More than 3 years * Please describe how you meet two years' experience in any combination of the following: a. Assessment and/or curriculum and/or instructional design. b. Data analysis, project management, instructional coordination.(Open Ended Question)
* Please describe how you meet the requirement of one (1) year of supervisory experience.(Open Ended Question)
* The College recognizes the value of skills, knowledge, and experience gained outside of formal education and paid employment. Applicants who do not meet minimum education and/or experience requirements but possess other qualifications or experience they feel are equivalent are encouraged to apply. Check the applicable box(es) below and explain in the next question why your feel your education/experience should be considered equivalent. I meet all minimum requirements (education and experience) listed for this position. I do not meet the minimum education degree requirement(s). For example, the position requires a Bachelor's degree, I have an Associate's degree. My degree is not in the required stated area(s). For example, the position requires a Bachelor's degree in Accounting, I have a Bachelor's degree in another area. I have less than the minimum years' experience in the area(s) required. * As a follow up to the previous question, explain how your education/experience should be considered equivalent to the minimum requirements. If you feel you meet all the stated minimum requirements, please put N/A.(Open Ended Question)
In support of COCC’s commitment to diversity, equity, and inclusion, bilingual fluency in English and another language is considered a plus: Please list any languages other than English in which you are fluent (read and write)(Open Ended Question)
* The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work and have the ability to arrive in the United States without the College’s support to be considered for this position. Are you, or will you be eligible to work and have the ability to arrive in the United States without the College’s support by the start date of this position? Yes No * COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position? Yes No * Are you a U.S. military veteran? COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans' preference in this recruitment process, you must upload your DD214 and 215 (215 if applicable) or certification that you expect to be honorably discharged from the military within 120 days of certifying veteran status as supporting documentation. You will have the opportunity to upload the document(s) in the next step of this application process. Yes, I am a veteran No, I am not a veteran If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.(Open Ended Question)
* Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College Yes, I will provide my consent when requested No, I will not provide my consent when requested Required Documents Required Documents Resume/Vitae Cover Letter College Transcript 1 (unofficial) Optional Documents College Transcript 2 (unofficial) US Military DD 214
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