Job Title:                                Assistant, Operations - Entity Management and Field Litigation (Grade P1)

Department:                           USG Program Operations

Reports to:                             Manager, Operations

Work Location:                      Bethesda, Maryland

Position Overview

 

The Assistant will work as a full-time member of the USG Operations Team, embedded within USG Finance. This position will provide administrative support and general coordination related to day-to-day activities. The Assistant will help coordinate a range of logistical and operational functions and collaborate with colleagues in the home office and across USG at DAI.

Candidates will be reviewed on a rolling basis. 

Responsibilities Operational & Administrative Support

·       Provide short-term coverage for the team’s Operations Associates, as needed.

·       Under the guidance of the direct supervisor, assist with ad hoc tasks as requested by other USG Operations team members.

·       Support the drafting and formatting of department documentation, forms, and internal memorandums.

·       Maintain accurate and up to date electronic recordkeeping. 

·       Support department site updates.

General Coordination

·       Under the guidance of the direct supervisor, provide operational support on logistical and administrative tasks, including coordinating document authentication processes, monitoring the team’s work plan, updating department email groups and internal SharePoint sites, and other related activities.

·       Coordinate logistics for recurring meetings, team retreats, and other events.

·       Support departmental communications, as requested.

·       Submit requisition orders for purchases of goods and services, assist in drafting contractual documents using approved templates.

·       Assist in processing financial transactions, including reviewing expense reports.

·       Assist in processing invoices for review, and with the tracking and resolution of outstanding invoices. 

Additional responsibilities as deemed necessary.

USG Business Unit Core Competencies 

All staff hired into positions within the USG Business at DAI are expected to demonstrate these competences throughout their work and interactions with others.  

 

Collaborates Effectively:  Recognizes the benefit of working with others from multicultural backgrounds; believes collaboration can lead to better and stronger contributions to USG; views relationships as long-term and meaningful; Communicates with empathy to cross-cultural audiences. 

Champions Inclusion: Treats others with honesty, respect, and consideration; promotes cross-cultural understanding and inclusion throughout the organization; demonstrates appreciation for the complex environments in which DAI works. 

Performs with Excellence: Thrives in all aspects of your role and fosters an open and energizing environment that motivates self and peers to contribute their personal best and is reflective of USG’s vision and mission. 

Creates Innovative Solutions: Problem solves and broadens perspectives, while overcoming biases to find solutions to complex challenges; seeks opportunities to experiment with new approaches and grow/develop the skills of oneself and others. 

Drives Growth: Able to weigh the costs and benefits of actions both internally and externally and their impact on diverse markets and stakeholders; Understands priorities and behaviors necessary for personal and organizational growth. 

Navigates Risk: Integrates risk considerations into all aspects of work and planning; understands benchmarks for escalation of a risk-related issue or concern; makes decisions by gathering input from others and displaying trust of their recommendations, while also taking accountability for outcomes. 

Qualifications & Skills Minimum Requirements for Grade P1:

·       A college degree and some general or administrative experience. Equivalent combination of education and experience will be considered.

·       Understanding of or interest in the international development industry.

·       Strong customer service and interpersonal skills.

·       Ability to work as part of a team.

·       Ability to handle confidential and/or sensitive information with discretion.

·       Strong organizational skills, detail oriented.

·       Strong written and oral communication skills.

·       Ability to follow standard practices and procedures, receive general instruction and supervision.

·       Ability to take initiative and problem solve.

·       Ability to build and maintain collaborative, respectful relationships with colleagues and external clients at all levels and from diverse cultures and backgrounds.

·       Authorization to work in the United States.

Preferred, but not required:

·       Familiarity with a second language (Spanish, French, Russian, or Arabic preferred).

·       Willingness to travel to any country where DAI operates, and the DAI Global Security team deems safe for travel.

Compensation & Benefits:

The full-time equivalent annual base salary for this U.S.-based position is expected to be $51,000. Actual offers will be based on several factors including, but not limited to, qualifications, relevant education, experience, skills, seniority, performance, and business or organizational needs.

Eligible U.S.-based employees will be able to enroll in medical, dental and vision insurance, plus a 401(k)-retirement plan with a company match. Additionally, employees will be eligible for company-paid annual leave (vacation and holidays), sick leave, and parental leave, as well as short- and long-term disability coverage. Detailed information will be provided at the time a formal offer is extended.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

 

DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work.  DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.

 

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.

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