Summary You will serve as the Division Office Assistant in the TESTING SURVEILLANCE & CALIBRATION DIVISION, MEASUREMENT SCIENCE & ENGINEERING DEPARTMENT of NAVAL SURFACE WARFARE CTR CORONA DIV, SEAL BEACH, CA DETACHMENT. This position is part of the Warfare Centers Personnel Demonstration Project. The NG-03 pay band encompasses positions equivalent to GS-07 and GS-08. Responsibilities You will make travel arrangements for Division personnel to include making reservations, preparing travel authorizations and claims in the Defense Travel System (DTS). You will review all travel documentation for compliance with DoD, DoN and Corona Division policy. You will make complete arrangements for meetings and conferences, reserve facilities and equipment, coordinate security clearances, organize support materials, prepare meeting agendas, and take minutes of meetings. You will prepare a variety of Navy correspondence, documents and forms using Microsoft Office applications. You will ensure compliance with records management for the division in accordance with DoD, DoN and other statues, federal regulations and directives. You will ensure records, regardless of the media, are properly filed and are easily retrievable, and eligible records are purged annually and obsolete material is discarded. You will advise division personnel on Corona Division's policy regarding timekeeping, including appropriate leave codes and travel requirements. You will ensure all mail is picked up and delivered to the base post office, and that all registered and classified mail is properly handled, marked, stored, logged into the accounting system (BITS). You will verify visitor clearances in Defense Information System for Security (DISS) and coordinate visitors as needed directly with Naval Weapons Station Base Security Pass and ID Office. You will perform alternate Building Representative duties, responsible for liaising with Facilities Branch and tracking corrective actions, participating in monthly Facilities Review Boards, and performing monthly Building Rep check sheets. You will manage the maintenance, use and non-financial records associated with the detachment vehicle fleet. You will maintain personnel lists to include phone numbers, cubicle numbers, and computer assets. Requirements Conditions of Employment Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the NG-02 (GS-05/06 equivalent) grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Utilizing office automation systems to make travel arrangements for personnel (e.g. making reservations, preparing travel authorizations and claims) and prepare correspondence (e.g. legal documents, letters, instructions, reports) for an organization. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience: One full year of graduate level education that is directly related to the position being filled. https://help.usajobs.gov/working-in-government/unique-hiring-paths/students/federal-occupations-by-college-major A combination of experience and education as described above that equates to one year of experience. A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information. Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee. A relocation incentive may be authorized. Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees. This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.