Position Description: Provide financial services to profit centers and may include any specific accounting function.

Essential Duties & Key Responsibilities:

Universal: Correspond with profit centers regarding deadlines, month end close schedule, and standardized processes. Maintain current knowledge and compliance with internal policy changes. Ensure incoming documentation meets current company policy and procedures. Provide information to auditors in support of internal review. Standardize and continuously improve financial center and financial processes. Provide timely processing of urgent and non-standard requests. Assist with financial system updates and improvements. Other activities, duties, and responsibilities as assigned. Accounts Payable: Audit invoices and check requests. Follow up with profit center financial managers and staff for required approvals and back up. Coordinate storage pickups for records retention. Expedite subcontractor payments and address compliance issues with profit center accountants. Forward approved reports to each profit center for review. Address missing items or payment method issues with profit center. Prepare proposals and generate checks as authorized by office accountants. Coordinate external vendor disbursements and associated internal software system clearings. Distribute checks via mail or overnight. General Ledger/Accounts Receivable: Enter journal entries. Distribute accounts receivable reports/reconciliations to profit centers/headquarters according to published schedule. Assist with reconciliation process. Maintain documents in established filing system. Reconciliations: Log and reconcile bank accounts and track reconciliations performed by profit centers. Log and complete monthly balance sheet reconciliations. Create journal entries to clear reconciliation items ensuring proper approvals are obtained. Request voids and reissues of outstanding checks greater than 180 days. Process and update sales and use tax reports and communicate issues with tax team. Provide detailed inventory listings for profit centers. Special Services: Audit and process expense reports in expense reporting system. Perform daily upload of employee data files from expense reporting system to internal software system, creating both payroll and A/P files. Monitor corporate credit card account oversee day-to-day activities and maintain vendor relationship, expense reporting system and purchase card provider. Maintain confidential document records for backup. Assist service desk for business partner maintenance and vendor pre-qualification related issues. Obtain all required documentation for vendor setup process. Verify authenticity of all vendors prior to set up in internal software system, utilizing “Real-Time” FEIN verification capabilities. Perform year-end 1099 reports and verify accuracy of data files prior to IRS remittance. Audit and distribute headquarters accounts payable expenses for processing (including confidential payments, legal, HR, insurance, pension). Report Company fixed assets schedule and maintain a detailed inventory for each profit center. Perform check research and issue stop payments and check voids.