Join Our Team at MacAllister Machinery:We are currently seeking an organized and detailed Administrative Assistant to join our team! You will have the opportunity to showcase your expertise and make a significant impact on our customers' success. Why Join MacAllister Machinery: Positive and Inclusive Environment: Be part of a positive and inclusive work environment that fosters growth and development.Supportive Team: Join a team that values collaboration and support, creating a rewarding workplace.Access to Resources and Training: Enjoy access to excellent resources and training, empowering you to enhance your skills.Competitive Compensation: Highlight any competitive salary or benefits package offered.Professional Development: Mentor opportunities for continuous learning and career growth within the company.Stability: MacAllister has been in business since 1945! ObjectiveProvide clerical assistance to the department manager(s) with all paperwork flow such as work orders, invoices, and other administrative tasks.ResponsibilitiesCompletes time card reports at the beginning of every weekCompletes, copies, and files daily invoices for Rental stores as assignedAnswers phones and gets general information from customers for sales teamAssists sales department with filing open and closed contractsAssists service department with paperworkOrders supplies, business cards, mailers, and all printingTracks vacation days, personal leave days, and sick days for the rental branches, as assignedKeeps track of petty cash for Rental Service ManagerTakes payments from customers for sales, parts, and service invoicesAids in marketing and special events planning as assigned by supervisorPerforms other related duties as assigned QualificationsKnowledge, skills, and abilities typically acquired through a high school educationAt least 1 year of office/clerical work experienceMust be able to work unsupervised on occasionMust have strong organizational skillsStrong computer skills, including experience using Microsoft Office software such as Word and ExcelMust be willing to travel occasionally to other branches as neededExcellent communication skills, including verbal, written, and listeningModerate analytical skills including problem solving and the ability to interpret policies, procedures and guidelinesExcellent customer service skillsThe duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands. All MacAllister Machinery companies are an Equal Employment Opportunity Employer, including Disabled and Veteran applicants.