Primary Responsibilities

The Assistant Administrator is responsible for assisting the Administrator in planning, organizing, staffing, directing, coordinating, reporting, budgeting, and physical management of the facility, residents and equipment in a manner that the purpose of the facility shall be established and maintained in accordance with established policies. The Assistant Administrator must work at least 40 hours per week on administrative duties.

Essential Functions

Operate the facility in accordance to established Policies and Procedures of Governing Body and all Local, State, and Federal Regulations. Act as liaison with the Governing Body, medical and nursing staff, and other professional and supervisory staff, through regular meetings and periodic reporting. Prepare and forward reports required by management in a timely manner. Write definite policies regarding duties and activities of the staff, which will assure health care and safety of the residents and others and explain these policies so that the aim and purpose of the facility may be achieved by cooperative effort. Evaluate the performance of each employee periodically with the Department Head and discuss the evaluation with the employee, when needed. Work with the Department Heads in providing opportunities and material for regular staff meetings and in-service education pertaining to the job. Promote in position as the individual merits it when vacancies or a new position occurs and pay as the individual merits it. Assist the Department Heads in dismissing from employment any person whose work is not satisfactory. Give honest appraisal of an employee’s work and behavior to succeeding employees. Instruct the facility staff to furnish information regarding resident only to authorize agencies or authorize people. Work with the facility staff in learning the community agencies that have services that are helpful in carrying out the aims of the home and are available to the residents and plan with these agencies for the service to the residents. Provide a safe place for storing physical management records and personnel records. Provide a safe place for storing current and closed resident records. Maintain contact with the resident and his family or guardian in order to continue good relationships. Ascertain that the necessary supplies needed for the operation of the facility are purchased and on hand. Work with the facility staff in notifying appropriate staff and local agencies of transfer, temporary or permanent discharge, or death of any resident receiving Medicaid funds. Study and keep current with the changes of all regulations. Develop and maintain contact with local individuals and local organizations appropriate to proper public relations. Be an active member of all committees, where applicable and set meeting dates and ascertains that copies of the minutes and reports of these meetings are kept and sent to proper officials. Establish standard operating procedures for physician practices, in coordination with the Nursing Director. Review and evaluate all reports and document the disposition of recommendations and implementation from the facility’s committees and consultants. May be necessary to assist in the evacuation of residents during emergency situations.