DEPARTMENT:  Finance

TITLE:  Assistant AR/AP Manager

STATUS:  Non-Exempt - FULL TIME

THE SALVATION ARMY MISSION

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

POSITION SUMMARY

The Assistant AR/AP Manager is a back-up to the AR/AP Manager. Responsible for managing various accounting functions.

ESSENTIAL FUNCTIONS

This job description should not be interpreted as all inclusive. It is intended to identify the current essential functions and requirements of the position. The staff member may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

RESPONSIBILITIES

• Backup to AR/AP Manager
• Create, enter, post monthly allocation journals to stores, Production or Centers
• Process recurring and non-recurring journals.
• Reconcile receivables subledger to the general ledger in Shelby monthly.
• Communicate with employees/officers or vendors for resolution of accounting issues.
• Review and code accounts payable invoices and corporate card transactions.
• Verification of invoices/credit card transactions/check requests scanned from field units/departments for completeness with supporting documentation attached as needed.
• Posting of accounts payable and credit card transactions from Workflow systems to Shelby accounting system.
• Work with CRD in reconciling donations (Lockbox Accts) and portfolio to Cash.
• Post & distribute Cash received in Lockbox Accounts
• Daily Sales Reconciliation
• Coding and reviewing daily cash receipts.
• Monthly Transmission Accounts Reconciliations
• Bank Reconciliations
• Other duties as assigned by Supervisor.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

Bachelor's degree in business/accounting with a minimum of five years’ experience or 10 years’ experience in accounting.

PREFERRED SKILLS

MS Excel – familiar with the creation and use of advanced spreadsheet tools.
MS Word and Outlook – good written and oral communication skills. Able to complete business correspondence with proper etiquette and grammar.
Experience with Shelby software a plus.

ADDITIONAL NOTES

Must be self-motivated, able to work with minimal supervision, adaptable, work well with a team and able to handle confidential matters with discretion.

PHYSICAL REQUIREMENTS

Qualified individuals must perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment to meet the physical requirements of the position. The Salvation Army would attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead.
• Ability to operate telephone.
• Ability to operate a desktop or laptop computer.
• Ability to lift to 25 lbs. (usually file boxes).
• Ability to access and produce information from a computer.

REPORTS TO:  AR & AP MANAGER