The American Enterprise Institute (AEI) seeks a full-time, in-person events assistant or associate to work with the Development events team to plan and execute the AEI’s highest-level strategic events for its supporters.
Qualified candidates should submit a resume, a cover letter demonstrating their interest in AEI’s mission, and an academic transcript. The anticipated start date for this position is as soon as possible.
Responsibilities Create regional and signature event invitations, reminders, and follow-up emails through Marketo and Salesforce software and work with the broader Development team to compile targeted invite lists and produce the appropriate event materials.Coordinate directly with a select number of venues in the planning and execution events, including securing the location, selecting food and beverages, and communicating about group size in the lead up to the event. Manage email communications with AEI donors on the Development Events group email list and update Salesforce database as accordingly, including event RSVPs. Attend and execute on-site registration for regional and signature events. This entails interacting with donors and VIPs and fielding questions about event experience, lodging, and transportation.Produce metrics reports and export, format, and present data on a recurring basis and as requested.Proactively develop new processes and refine existing processes to support team functionality and consistency. Develop relationships with the Development team through weekly meetings to understand donor preferences and needs.Learn about AEI’s scholars and their research to determine which scholars are best suited for events.Complete other duties as assigned.Physical requirements and working conditions at AEI:
The employee is regularly expected to stand, sit, talk, hear, and use hands and fingers to operate a computer, telephone, and keyboard. This job requires close vision abilities due to computer work.The employee must be able to lift up to 30 pounds at times.The employee must be able to work in a confined area.Moderate noise (e.g., from computers, phone, printers, and light traffic) is expected.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities associated with this position. Qualifications BA or BS with an interest in public policyAssistant: 0–2 years of previous, full-time event-planning experienceAssociate: 2–4 years of previous, full-time event-planning experienceExcellent interpersonal and customer service skills. Ability to assist clients with a calm, courteous, and helpful manner and attitude.Excellent oral and written communication skills.Excellent time-management skills and a proven ability to meet deadlines and multitask.Comfortable working in a fast-paced and dynamic environment. Excellent analytical skills.Ability to work independently and to proactively enhance efficiency across tasks. Detail-oriented, poised, and collegial personality.Ability to interact with employees at all seniority levels and maintain a high level of discretion.Well-organized approach, with meticulous attention to detail and excellent problem-solving skills.Demonstrated interest in AEI’s policy areas.Availability for domestic travel.Familiarity and comfort with any of the following is a plus:Microsoft OfficeSalesforceMarketoWordPressAsanaDatabase, graphic design, and HTMLBenefits
AEI offers generous benefits, including 18 days of paid leave (15 days of paid annual leave and 3 personal/floating holidays); 12 days of paid sick leave; paid family leave; medical and dental coverage, in addition to a health savings account; medical and dependent care FSA; a tuition assistance program of up to $5,200; life and disability insurance at no cost to employees; and a 403b retirement plan with a 12% contribution from AEI, among other benefits. For more information, you can see a full summary of our benefits here.
Compensation is based on a number of factors, including but not limited to: scope and responsibilities of the position; a candidate's full-time, applicable work experience; key skills and qualifications; as well as internal and external market considerations. The salary range for this full-time, exempt position is $48,000 - $60,000. Salary is just one component of AEI’s total compensation package for employees.
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