Assistant Chief of Fiscal/Administrative Services Recruitment # 250116-0129MP-001 Location Hartford, CT Date Opened 1/21/2025 12:00:00 AM Salary $120,087 - $163,743/year Job Type Open to Statewide Employees Close Date 2/7/2025 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction Do you enjoy solving problems and gathering information from various sources? Can you analyze this information and communicate your findings effectively with your team? If so, we want to hear from you! The State of Connecticut (https://portal.ct.gov/) , Department of Social Services ( DSS (https://portal.ct.gov/dsshome?language=en\_US) ) is looking for a diligent and meticulous individual to join our team as an Assistant Chief of Fiscal/Administrative Services (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=0129MP&R1=&R3=) in our Division of Fiscal Services. You will coordinate fiscal budgetary oversight and support, ensuring transparent operations within agency programs. Your collaboration with Chief Fiscal Officers and Program leaders will meet organizational needs. This opportunity is ideal for a financial leader ready to coordinate the management of funds exceeding $1 billion annually and make a significant impact within our communities. Position responsibilities + Build and manage detailed contract management and tracking reports, ensuring timely follow-up on outstanding items. + Analyze data to develop accurate budget estimates and write cost-benefit analyses to guide decision-making. + Prepare and deliver financial statements, as well as statistical and narrative fiscal/administrative reports. + Serve as a key liaison, collaborating with program staff, providers, the Office of General Counsel, and Fiscal Division staff to resolve contract issues efficiently. + Process and verify contract payments, ensuring compliance with payment schedules and contract terms/conditions. Position Details + Located at Central Office at 55 Farmington Avenue, Hartford, CT. + Full-time, 40 hours per week. + First shift, 8:00 am – 4:30 pm. + Monday through Friday. + Telework usually offered at the maximum level permitted by state and agency policy. We seek team members with experience supervising fiscal staff, conducting complex financial analyses, and preparing budget reports. Advanced Excel skills, knowledge of State of Connecticut budgeting and accounting, and expertise in creating financial reports for public sector organizations are essential. Familiarity with federal and state healthcare regulations is highly valued. Why Join Us? (https://www.youtube.com/watch?v=y6n9M1Qd5fo) We prioritize the well-being of our employees and recognize the importance of maintaining a harmonious work-life balance. Alongside competitive compensation, we provide a range of benefits, including: + Medical, dental, and vision insurance + Retirement plans + Paid time off + Professional development opportunities + Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page! + Join a Forbes-recognized company! Connecticut is featured on America's Best Employers by State and Best Employers for New Grads in 2024. With our growing job market and dedication to encouraging a growing workforce, Connecticut is an excellent choice for professionals and fresh graduates looking to start their careers. Selection Plan + In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. + Please visit our ' Applicant Tips on How to Apply (https://www.jobapscloud.com/ct/sup/applicanttips2023november.pdf) ' page or view our tutorial (https://youtu.be/Y8sOb10qYXQ?si=w4GRBV2u8wvhTKLL) . + The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. + The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. + Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. + In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. + This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. + Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position. + Should you have questions pertaining to this recruitment, please contact Liz Pinette at elizabeth.pinette@ct.gov . + This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov . + For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. + Read through this helpful link to prepare for your interview (https://www.jobapscloud.com/CT/jobs/?b=IT&preview=1) . PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for assisting in the administration of the administrative programs and operations of the agency. EXAMPLES OF DUTIES + Assists in directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis; + Assists in coordinating, planning and managing activities; + Formulates program goals and objectives; + Develops or assists in development of related policy; + Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures; + Evaluates staff; + Directs or assists in the direction of budget management function; + Maintains contacts with and acts as liaison to individuals within and outside of state who might impact on program activities; + Advises agency head regarding fiscal and administrative matters; + Assists EDP experts in planning and implementation of financial aspects of EDP systems; + Utilizes EDP systems for financial records, reports and analyses; + Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; + Leads the recruitment and hiring of staff, including outreach, interview and selection; + May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping; + In a facility or institution may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies; + May direct a program of internal and/or external audit; + Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY + Considerable knowledge of + and ability to apply management principles and practices; + and ability to understand and apply relevant state and federal laws, statutes and regulations; + principles and practices of public administration with special reference to governmental budget management and governmental accounting; + Knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration; + Considerable + interpersonal skills; + oral and written communication skills; + Considerable ability in preparation and analysis of financial and statistical reports; + Ability to utilize EDP systems for financial management. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function. NOTE: See addendum for descriptions of these fiscal/administrative functions. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE Two (2) years of the General Experience must have been supervising professional level staff. NOTE: For state employees this experience is at the level of a Budget Specialist or Fiscal/Administrative Supervisor. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED 1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. 2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience. PREFERRED QUALIFICATIONS + Experience supervising professional and managerial level fiscal staff. + Experience developing complex financial analysis and budget reports. + Advanced proficiency in Microsoft Excel, including the ability to create and manage complex formulas, pivot tables, and conditional formatting. + Experience with State of CT budgeting and accounting. + Experience preparing detailed financial status reports for public sector organizations. + Experience interpreting and complying with federal and state laws and regulations related to the programs and policies of healthcare. + Experience utilizing CORE CT financials modules. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online