FTC Assistant Company Secretary – Job spec

To proactively support the Company Secretarial team in providing company secretarial services to TMHCC International group of companies and to ensure compliance with relevant UK and overseas legal and regulatory requirements.

Working in a fast-paced team and reporting to the Deputy Company Secretary, the Assistant Company Secretary will have accountability for company secretarial services for Committees/Groups and certain subsidiaries, including arranging Committee/Group meetings, liaising with key stakeholders, attending the meetings and minute taking, and maintaining corporate records.

The Assistant Company Secretary will assist with corporate governance projects and initiatives, working with Co. Sec. team members and other teams within the company. These projects include but are not limited to: regulation, governance best practices, sustainability and strategy.

In the capacity of Assistant Company Secretary, the successful candidate will remain up to date and provide advice on corporate governance matters to management, directors and the Company Secretarial team.  

Key responsibilities

Company Secretarial

Responsible for the company secretarial functions relating to certain Committees/Group by ensuring timely and effective preparation for, administration of, and follow-up of all meetings.Provide advice on corporate governance and regulatory matters to group directors and officers.Responsible for the UK corporate regulatory filings and corporate records.Establish and align procedures and policies to conform to UK and relevant international regulatory changes affecting corporate governance.Ensure policies and key governance documents such as Terms of Reference are updated and approved by the relevant governance forum.Overseeing and supporting junior members of the Company Secretarial team that provide support to Committees and Groups, sharing knowledge and experience and ensuring that high standards of governance are maintained.Undertake and support various corporate governance projects.Provide company secretarial support on corporate projects.Providing support in respect of Power of Attorney’s for Tokio Marine HCC International’s group companies, including drafting and/or reviewing Powers of Attorney and arranging execution and notarisation/legalisation.

Skills and Experience

Essential Skills, Experience and Qualification  

Educated to degree level and ACG qualified or part qualified. Previous company secretarial experience, to include: company administration, board/committee support (including minute writing).Experience in insurance or financial services regulated (FCA/PRA/Lloyd’s) environment.Excellent communication skills – written and oral, with experience communicating with a range of internal and external stakeholders.Proactive and highly organized – able to prioritize and manage multiple tasks, and deliver to set deadlines.Solution focussed – an ability to investigate and respond to queries and issues arising.Experience of minuting meetings.Computer literate with an excellent knowledge of the Microsoft Office suite, including Word (extensive formatting experience) and Excel, and relevant software (including Board Portal software).Excellent knowledge of UK company law and corporate governance requirements.

Soft skills

Ability to work proactively under own initiative, prioritise, handle time pressure and manage multiple projects at the same time with flexibility to adapt to shifting expectations.Self-motivated, as well as a strong team player with a keen sense of ownership and desire for continuous improvement.Ability to delegate to and support junior members of the team where appropriate.An ability to establish credibility with and inspire confidence in all stakeholders, and to exercise judgment in dealing with sensitive and confidential issues.Pragmatic thinking style – Anticipates issues before they occur, is solution orientated, balances analysis, intuition, experience.