Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

 

 

Occupational Summary

Assist the Faculty Director in the administration and operational management of “Let the Children Come,” a sponsored program at Duke Divinity School to strengthen children’s participation in worship.

This position is funded through a grant with an end date of December 31, 2029.

 

Work Performed

Collaborate and contribute as a member of the leadership team with faculty director, advisory committee, and regional facilitators to the development and execution of grant activities and objectives.

 

Manage grant objectives and tasks, coordinating and implementing operations such as research activities, trainings and convenings, special events, and general business matters.

 

Manage and coordinate grant finances, trainings, research and publications, and events to ensure fulfillment of the program objectives.

 

Develop and implement program protocol, procedures, and operating policies.

 

Interpret departmental policies and procedures, particularly related to grants and contracts, in accordance with University policies and sponsors' requirements regarding records, reports, controls and conditions governing expenditures of funds.

 

Monitor, verify, and reconcile expenditure of budgeted funds.

 

Prepare operational and financial reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions.

 

Coordinate special programs and events including invitations to speakers and facilitators, arranging schedules, facilities, and publicity and ensuring necessary financial arrangements.

 

Prepare and implement communications (emails, newsletters, brochures, and other digital or print publications) to describe the program's goals and activities with internal and external stakeholders.

 

Represent the program to University, professional, and ecclesial organizations, associations, committees and/or meetings and conferences as appropriate.

 

Serve as first responder to facilitator and regional coordinator requests for resourcing and guidance on grant activities.

 

Correspond with interested churches, children’s ministry leaders, denominational bodies, and other individuals and organizations as appropriate to provide information concerning activities, policies and procedures of the program.

 

Travel within the central and eastern U.S. as agreed upon with faculty director to support the grant activities (listening sessions, trainings, convenings, and evaluative visits) as outlined in the sponsored program grant document.

 

Recommend various personnel actions including, but not limited to, contractual agreements with Fellows, administrative staff and/or student workers, and regional facilitators, tracking outcomes and recommending adjustments where needed.

 

Perform other related duties incidental to the work described herein.

 

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

 

Minimum Qualifications

 

 

Education

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program

 

Experience

 

Work generally requires two years experience in personnel, college or university administration, or a related field to acquire skills necessary to provide program management, advising and general administrative support OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

 

 

Job Code: 00002775 ASSIST DIR, PROGRAMS
Job Level: 11

 

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

 

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

 

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.