Job Posting Title:

Assistant Director

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Hiring Department:

Office of Accounting

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Accounting & Financial Management provides range of financial services and operations to support the fiscal integrity of the University. For more information on Accounting & Financial Management please visit: www.afm.utexas.edu

This position provides for work-life balance with typically a 40-hour work week that includes flexible work arrangements.

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of FAS staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)Voluntary Vision, Dental, Life, and Disability insurance optionsGenerous paid vacation, sick time, and holidaysTeachers Retirement System of Texas, a defined benefit retirement plan, with employer matching fundsAdditional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)Flexible spending account options for medical and childcare expensesRobust free training access through LinkedIn Learning plus professional conference opportunitiesTuition assistanceExpansive employee discount program including athletic ticketsFree access to UT Austin's libraries and museums with staff ID cardFree rides on all UT Shuttle and Austin CapMetro buses with staff ID cardFor more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

In collaboration with the Director, provide leadership, management, and coordination of the Student Accounts Receivables (SAR) team to deliver exceptional service to students, faculty, staff, and campus partners. Ensure accuracy and timeliness of accounting reports / vouchers processed by the SAR team.  

ResponsibilitiesCoordinates changes to automated systems by overseeing the design, documentation, testing, training and implementation of needed modifications. Interprets and ensures compliance with federal, state and University policy pertaining to general collection of student debt.           Ability to operate with autonomy while collaborating effectively with campus department leaders across functional areas and to facilitate change, aid student success, and maintain a high level of customer satisfaction. Develop relationships with other college and university colleagues to promote partnership opportunities           Provides campus-wide assistance to colleges, schools, and departments that use the Centralized Receivables sub-system of DEFINE including set-up and maintenance of billing codes and subcodes, training for personnel, and reporting needs. Provide training to SAR Accounting staff on Centralized Receivables and Accounting reconciliations.           Provides additional leadership to the Loans and SAR Accounting teams by developing personnel, evaluating and improving processes, and setting and monitoring quality control standards to ensure a high level of customer service.       Assists Director of Student Accounts Receivables in maintaining a balance between daily tasks and strategic direction. Deliver excellent customer service, provide maturity and stability to the area in leading personnel, and resolve conflicts in a professional manner. Serves as backup to Director of SAR as needed.                 Other related functions as assigned.

Required Qualifications

Bachelor's Degree in Accounting, Finance, Management, Business Administration, or related field. Five years professional accounting or financial experience to include two years of supervisory experience. Demonstration of the following competencies: independent decision-making, ability to optimize and measure staff performance, managing conflict, knowledge of and ability to learn relevant policies / laws, and building internal controls to minimize errors and promote efficiency and consistency. Demonstrated success in process improvement and implementing solutions while ensuring integrity of applications and data. Excellent computer skills including Microsoft Office, financial software and report databases. Strong customer service skills and attention to detail. Communicates effectively one-to-one, in small groups, and in public speaking. Involves team members in solving issues and making decisions, inspires confidence through clear vision and personal example. Relevant education and experience may be substituted as appropriate.      

Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's Degree. Six or more years of progressively responsible experience in Student Accounts. Demonstrate ability to manage multiple projects simultaneously and with minimal supervision. Ability to adapt to a dynamic work environment, make independent decisions, and manage and meet tight deadlines.  Familiarity with information technology systems including UT Mainframe applications (e.g. *DEFINE, NRRECS), Workday, and advanced Excel spreadsheet functions.  

Salary Range

$110,000

Working ConditionsMay work around standard office conditionsRepetitive use of a keyboard at a workstationUse of manual dexterityClimbing of stairs

Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.