Position Summary:

Assists the Graduate Medical Education (GME) team with the execution of processes and procedures related to all aspects of the management and administration of the GME department. The Assistant Director will assist and guide initiatives as directed by the Sr Associate Dean of GME and Executive Director and is responsible for assessing, monitoring, and improving program compliance with requirements set forth by the ACGME.

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us, you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:  

100% paid medical premiums for our full-time employees   Generous time off (holidays, preventative leave days, both vacation and sick time – all of which equates to around 37-38 days per year)  The longer you stay, the more vacation you’ll accrue!  Longevity Pay (Monthly payments after two years of service)  Build your future with our awesome retirement/pension plan! 

We take care of our employees! As a world-renowned institution, our employees’ well-being is important to us. We offer work/life services such as... 

Free financial and legal counseling  Free mental health counseling services  Gym membership discounts and access to wellness programs  Other employee discounts include entertainment, car rentals, cell phones, etc.  Resources for child and elder care  Plus, many more! 

Position Key Accountabilities:

Essential Functions

Works collaboratively with the GME team to plan, implement, and oversee quality improvement initiatives regarding onboarding, training, and administrative skills development. Facilitates onboarding, offboarding, and necessary training and orientation logistics for residents/fellows and GME staff. Works closely with HR and partner hospitals to coordinate orientation for incoming trainees. Acts as the GME approver of all PASS transactions in PeopleSoft. Manages and tracks monthly supplement transactions and reports for over 1300 residents and fellows. Acts as the GME point of contact for the Art in Medicine events and reimbursement. Manages the American Medical Association (AMA) GME Competency Modules, including updating the UTHealth roster before onboarding. Manages the letters of attestation process for UTHealth trainees rotating at other sites. Serves as liaison between GME and other departments on projects and initiatives. Manages department human resources activities in regard to recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning. Performs other duties as assigned.

Certification/Skills:

Excellent supervisory and leadership skills to manage and set priorities for support staff and oversee progress toward individual and department goals. Enhanced interpersonal and oral/written communication skills with strong attention to detail, presentation skills, and problem-solving skills Knowledge of New Innovations software preferred Proficient in word processing, Excel spreadsheet, database, and presentation software TAGME Certification preferred

Minimum Education:

At least a Bachelor's Degree in Education, Healthcare Administration, Public Health, Business Administration, or a related field. A Master's Degree in Education, Healthcare Administration, Public Health, Business Administration, or a related field is preferred

Minimum Experience:

At least six years in graduate medical education, healthcare service delivery, or management is required. At least five years as a leader with significant graduate medical education oversight and management experience is preferred. 

Physical Requirements:

Exerts up to 10 pounds of force occasionally and/or a negligible amount frequently to move objects.

Security Sensitive:

Security Sensitive: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.