**29175BR** **Job Title:** Assistant Director of Administration **Department:** Achievement & Assessment Inst **Primary Campus:** University of Kansas Lawrence Campus **Job Description:** 40% - Research Administration and Fiscal Oversight + Provide support to the center director and project directors by advising on allowability of expenditures, adherence to grant-specific, university, state, and federal regulations, and institutional policies. + Attend budget meetings with the designated Grant Coordinator. Serve as the primary contact for CEOP for financial and administration matters with other KU units, including the SSC, KU Fiscal Affairs, and the KU Center for Research, Inc. + Manage non-sponsored funding, including state, F&A, Endowment funding, and fee-for-service accounts. + Work with the Director of CEOP to manage and monitor the budget and ensure sound financial controls are in place. + Ensure long-term staffing plans are sustainable across projects based on available funding. + Provide training to staff on research and financial administration topics. 40% - Management + Provide support to the Director of CEOP, as well as to each of the project directors, in various aspects of project management, including efficient use of available resources, staffing, and federal reporting requirements and compliance. + Coordinate the HR activities of the center, including managing funding distributions, drafting position descriptions, submitting requests to AAI HR and/or KU HR, requesting changes to existing positions, providing guidance to CEOP staff about HR policies, and coordinating the completion of required trainings and tasks. + Develop, maintain, and disseminate center-wide policies and procedures. Work closely with colleagues within AAI Administration, the SSC, and central offices to ensure adherence to applicable regulations, policies, and procedures. + Supervise administrative support staff. 15% - Strategic Planning + Advise and administer strategic program planning for CEOP. + Work directly with the Director to ensure the efficient and effective operation of the CEOP research projects individually and across CEOP as a whole. + Assist with defining staff needs for various research projects in order to accomplish the project’s stated goals. + Serve on the grant writing team for all proposals submitted by CEOP principal investigators to external agencies, specifically for the budget-related sections 5% - Other Duties + Other duties assigned by the Director of CEOP as needed. **Req ID** **(Ex: 10567BR)** **:** 29175BR **Disclaimer:** The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY. **Work Schedule:** Monday-Friday, 8 am-5 pm **FLSA Status:** Administrative **Conditions of Employment:** Contingent on Funding **Contact Information to Applicants:** Ngondi Kamatuka, aaihr@ku.edu **Required Qualifications:** 1. Bachelor's degree, plus five years of professional related experience 2. One-year supervisory experience 3. Five years of research administration experience 4. Two years experience with a financial/research administration ERP (e.g., Oracle, PeopleSoft). 5. Computer skills in a PC/Windows environment including the Microsoft Office suite, with a strong focus on Excel 6. Excellent written communication skills and attention to detail as demonstrated by application materials **Employee Class:** U-Unclassified Professional Staff **Advertised Salary Range:** Starting at $82,000 commensurate with experience **FTE:** 1.0 **Preferred Qualifications:** 1. Certified Research Administrator designation (CRA) 2. Demonstrated experience managing a complex portfolio of federal grants 3. General knowledge of applicable federal, state, and other sponsor regulations related to sponsored projects, including OMB Uniform Guidance 4. Demonstrated knowledge and experience working with KU academic, human resources, fiscal, and other regulatory policies and procedures 5. Demonstrated leadership and initiative as evidenced by application materials and interview 6. Familiarity and experience with educational opportunity programs **Position Overview:** The Center for Educational Opportunity Programs (https://ceop.ku.edu/) (CEOP) is housed within The Achievement & Assessment Institute (https://aai.ku.edu/) (AAI). Our mission is to build a legacy of learners and leaders through a commitment to educational opportunities. The center operates educational opportunity and access grants primarily funded by the U.S. Department of Education, including TRIO and GEAR UP programs. This position will provide fiscal oversight, strategic planning, and management of CEOP. The Assistant Director of Administration will ensure that program objectives are met through the efficient assignment of available resources, identification of deficiencies, and programmatic planning. The position is grant-funded and reports to the Director of CEOP. The successful candidate must demonstrate a commitment to the target population and the principles of equal opportunity in education. **Reg/Temp:** Regular **Application Review Begins:** 14-Oct-2024 **Anticipated Start Date:** 10-Nov-2024 **Additional Candidate Instruction:** A complete application consists of: + Cover Letter + Resume + 3 Professional References Incomplete applications will not be considered. Apply online. Application deadline is October 31, 2024. For first consideration, please apply before that date. **Job Family:** Administrative/Management-KUL **Work Location Assignment:** Hybrid **Position Requirements:** This position will operate in a hybrid work format, with office space available on the Lawrence, KS campus in Joseph R. Pearson Hall.