Job Posting Title:

Assistant Director of Grant Accounting, Office of Sponsored Projects

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Hiring Department:

Office of Sponsored Projects

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

UT Austin offers a competitive benefits package that includes:  

100% employer-paid basic medical coverage  

Retirement contributions

Paid vacation and sick time

Paid holidays

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

To serve as an Assistant Director on the Grants Financial Management (GFM) team in the Office of Sponsored Projects (OSP). Provide mentoring, guidance and direct supervision to a Sr. Grant Accounting Manager and team of billing and reporting administrative staff.  Support to the Associate Director and Assistant Director of GFM

Responsibilities

MANAGEMENT OF BILLING AND REPORTING STAFF

Supervises the day-to-day tasks of the billing and reporting staff.

Reviews and approves all the billing and reporting tasks.

Meets with staff frequently to discuss day-to-day operations.

Ensures that staff are adequately trained and equipped with the appropriate resources. Assist staff with resolving issues that arise as needed.

STRATEGIC PLANNING

Proactively assess the needs of the billing and reporting staff.

Monitors processes and procedures to ensure efficiency.

Takes initiative to find resolutions based on the best practices and principles of grants management.

MONITOR COLLECTIONS AND RECEIVABLES

Assists with the Receivable process.

Reviews reports monthly to determine areas of importance and risk.

Intervenes in the receivable and collections process when management response is needed.

Assists with the write-off and legal process at year end.

SYSTEMS EVALUATION

Builds quality assurance into the work performed by supervised personnel in these systems, i.e., *DEFINE, Workday, and UTRMS

AUDIT COORDINATION

Assists with facilitating internal and external audits.

Manages any audits issues related to refund or write-off to ensure account reconciliation in Define.

Audits include State, Federal, and Private.

Other duties as assigned.

Required Qualifications

Bachelor’s degree in accounting or related business degree.  

Five or more years of professional experience in research administration or a related area with three or more years in a grant management level position.  

Strong demonstrated supervisory and communication skills.  

Experience using financial systems or fund accounting systems, and receivables and collections.  

Ability to identify and implement process improvements, think critically and make decisions, ability to problem solve through strategic planning.  

Ability to interpret and ensure compliance with federal, state and University policy.  

Must be eligible to work in the United States for any employer on a full-time basis.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Advanced degree.  

More than the required years of experience, CRA certification, experience with a software system transition.  

Supervisory level experience in a sponsored projects office at a university.  

Experience with DEFINE and Workday HRMS/Payroll & Financial.

Salary Range

$102,000 + depending on qualifications

Working Conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Required Materials

Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor.

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.