Job Posting Title:

Assistant Director of Operations

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Hiring Department:

Humanities Institute

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

What benefits do I receive with UT?  The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund

Purpose

Contribute to the dynamic Humanities Institute (HI) team supporting HI’s mission that promotes campus and humanities programs, grants, research, and initiative activities. Supporting the Director, Assistant Director of Research Development, and Associate Directors for Digital Humanities, Intersectional Humanities, AI, Science and Culture in various operational and administrative tasks.

ResponsibilitiesAdministrative Management: coordinate with the HI Director, Assistant Director for Research Development, and the Associate Directors for the Initiative Digital Humanities, Intersectional Humanities Initiative, and AI, Science, and Culture (and all future initiatives) in providing oversight, managing the daily business of the Humanities Institute. Assist in evaluating and analyzing projects to ensure quality project management, completion, and delivery.  Manage and perform human resources operations for HI, including Workday business processes. Serve as a central information resource for HI administration and advise on departmental and university policies and procedures. Develop reports, briefs, presentations, and other materials to help advance strategic goals. Exhibit a commitment to departmental and university service and demonstrate a willingness to collaborate with colleagues in the department and across the college and university.  Assist with strategic planning with the HI leadership to grow the program and align with the university's strategic plan. Serve as the departmental inventory contact and manage purchases. Work with HI leadership, COLA Centralized Business Services, and COLA HR personnel for HI budgeting, appointments, and hiring procedures.Program Development: assist the Director, Assistant Director of Research Development, and the ADs of HI Initiatives with strategic planning, reports, meeting minutes, program development, and execution.Program Planning and Management: manage and oversee all administrative operations for the Humanities Institute and all public events, including securing space, performing travel management for the initiative program and grant activities, guest lecturers, and ensuring compliance with University and College special event policies. Work with UT and community partners for programming.Staff Supervision and Management: coordinate HI activities with the Assistant Director of Research Development. Manage HI research activities between Initiative Directors and student participants. Direct, manage, hire, and supervise all administrative operations for undergraduate work-study students. Assist research faculty with job descriptions and postings for grant-funded positions. Duties include, but are not limited to, payroll, human resources, employment recruitment, purchasing, account reconciliation, reporting, and inventory management.  Organize weekly staff meetings and serve as project manager for HI projects, identifying and assigning tasks, tracking progress, and ensuring deliverables are met promptly and successfully. Assist the Director and Associate Directors in communicating with faculty affiliated with the HI.Communications Management: provide content for the HI website and manage updates. Manage all co-sponsorships and collaborative communications for COLA departments. Create, design, and promote content on HI's social media accounts and website. Produce newsletters and features, coordinate publicity for all Institute events, and collaborate with university research partners to increase visibility for research events. Work with HI senior leadership and COLA Public Affairs to identify stories that promote the College and the Institute.Assist the Assistant Director of Research Development: maintain financial records and report and coordinate communication with the Director and Associate Directors about financial management. Remain in frequent contact with the College of Liberal Arts Business Services to ensure necessary paperwork is ready and signed promptly and timely.Other related functions as assigned

Required Qualifications

Bachelor's degree in related field. Four years of related experience. Ability to interact in a professional manner with students, faculty, staff, and the public. Excellent written and oral communication skills. Demonstrated interpersonal skills. Independent decision making and problem-solving ability.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Additional experience beyond required qualifications, including oversight of department budgets. Experience using advanced features of UT Box, DocuSign, and extensive Workday knowledge as an HR Partner. Knowledge of or interest in business process improvement. Master’s degree in related field.

Salary Range

$75,000 + depending on qualifications

Working Conditions

Typical office environment

Required MaterialsResume3 professional referencesLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.