ASSISTANT DIVISION MANAGER, PROGRAMS, REGISTRAR-RECORDER/COUNTY CLERK Print (https://www.governmentjobs.com/careers/lacounty/jobs/newprint/4838076) Apply  ASSISTANT DIVISION MANAGER, PROGRAMS, REGISTRAR-RECORDER/COUNTY CLERK Salary $110,077.20 - $148,327.68 Annually Location Los Angeles County, CA Job Type Full time Job Number E1125L Department REGISTRAR-RECORDER/COUNTY CLERK Opening Date 03/03/2025 Closing Date 3/14/2025 5:00 PM Pacific + Description + Benefits + Questions Position/Program Information EXAM NUMBER E1125L TYPE OF RECRUITMENT Interdepartmental Promotional Job Opportunity FILING PERIOD Applications will be accepted startingTuesday, March 4, 2025 9:00 a.m., (PT) throughFriday, March 14, 2025, before 5:00 p.m., (PT). Applications received after 5:00 P.M. (PT) will not be considered. This opportunity is available for current Los Angeles County employees who have successfully finished their initial probationary period. Current employees in unclassified service in the County of Los Angeles who meet the following criteria also qualify to participate in this exam: Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. -OR- Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service by the last day of filing or at the time of filing the application. OUT-OF-CLASS: No out-of-class experience will be accepted for this examination. WITHHOLD INFORMATION: No withholds will be allowed for this examination. Required experience/education must be fully met at the time of filing, and clearly indicated on the application. POSITION DESCRIPTION: TheAssistant Division Manager, Programs, Registrar-Recorder/County Clerkreports to a Division Manager, Registrar-Recorder/County Clerk and is responsible for assisting in the administration of programs within a division of the Registrar-Recorder/County Clerk (RR/CC). Responsibilities include assisting in planning, organizing, and evaluating division work through subordinate supervisory staff, establishing policies and procedures for administrative operations, and preparing the division's budget. Essential Job Functions ESSENTIAL DUTIES INCLUDE, BUT NOT LIMITED TO : Assists in planning, organizing, directing, and evaluating the work of the division through subordinate supervisory staff. Manages projects for the Department, including tracking deliverables, ensuring adherence to project schedule and monitoring project budget. Assists in establishing policies and procedures for the administration of the division. Assists in reviewing, analyzing, and interpreting existing and proposed Federal, State, and local statutes and regulations governing departmental programs and operations. Evaluates the impact of legislative and ordinance changes and communicates necessary changes in policy and procedures to staff. Establishes and reviews operational procedures, work methods and standards of performance and implements changes to increase efficiency and service effectiveness. Provides direction to staff regarding work methods, techniques and policy interpretation. Assists in the preparation and administration of the division’s annual budget. Coordinates the work of the assigned units with other units, departments, and agencies. Assists in making recommendations for new or improved programs, projects, concepts and procedures for the most effective use of data processing equipment and techniques to improve the efficiency of departmental functions. Directs the more complex assignments and prioritizes work related to election, recorder/county clerk, and/or administration functions as needed. Represents the Division Manager, Registrar-Recorder/County Clerk in meetings with other County departments and outside organizations. Acts for the Division Manager, Registrar-Recorder/County Clerk in their absence. Requirements SELECTION REQUIREMENT S: OPTION I: Two (2) years experience at the level ofAdministrative Services Manager I* or higher, supervising** or coordinating the operation of a work unit*** in the provision of specialized budget****, personnel, or other administrative services. OPTION II: One (1) year experience at the level ofAdministrative Services Manager II*****,supervising** a centralized unit****** providing budget, personnel, or other administrative services. OPTION III: AnAssociate Degree*******or its equivalent –AND– three (3) years’ experience at the level ofHead, Election and Document Processing Services********supervising**a unit performing election, recording, or document processing services in the Registrar-Recorder/County Clerk or equivalent agencies. One additional year of experience may be substituted for each year of college. LICENSE: A valid California Class “C” Driver License or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions. PHYSICAL CLASS: Physical Class 2 - Light: This class incudes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION: For this examination, the following items are defined as below: *Administrative Services Manager I is defined as experience supervising a unit of lower-level analyst performing less complex********* analytical assignments which directly impact departmental programs and administrative operations, and which may be of a confidential or sensitive nature. **Supervising is defined as responsibility for planning, assigning, and reviewing the work of assigned staff, evaluating employee performance, participating in interviews and selecting new staff, performance management and approving leaves of absence. ***Small Work Unit is comprised of a minimum of three (3) or more employees. ****Specialized Budget focuses on a specific asset or activity such as federal or state grants, special revenue funds, salaries and employee benefits that are used to track activities, which are included in a budget, to have a complete perspective. *****Administrative Services Manager II is defined as experience supervising a unit of analysts responsible for performing a full range of difficult to complex********** analytical assignments within one or more administrative functional areas and making recommendations on highly complex issues which directly impact departmental programs and administrative operations, and which may be a confidential or sensitive nature. ******Central Staff Unit is defined as a unit located in a central administrative office, responsible for providing administrative services in such areas as human resources, budget, finance, contracts, and other related administrative functional areas. *******Associate Degree is equivalent to 60 semester units, or 90 quarter units. For this examination, one (1) year of college is equivalent to 30 semester units or 45 quarter units. ********Head, Election and Document Processing Services is defined as experience planning, directing, and supervising the activities of a unit performing election, recording or document processing services in the Department of Registrar-Recorder/County Clerk. *********Complexis defined as a factor which measures the nature, number, variety and intricacy and difficulty of tasks, steps, processes or methods applicable to the work to be done; the difficulty of tasks, steps, processes or methods applicable to the work to be done; the difficulty of identifying what needs to be done and difficulty and originality involved in doing the assigned tasks; major duties and difficulty of the mental processes necessary to identify what needs to be conceptualization required to complete assigned tasks. **********Difficult to Complexis defined as a measure significantly greater degree or originality, innovation, critical thinking, resourcefulness, and conceptualization required to perform tasks. ***********Management Capacityis defined as, but is not limited to the following: having the responsibility for organizing, planning, implementing, and controlling functions and programs; developing and implementing policies, procedures, and guidelines; formulating short-term and long-term goals and objectives; directing and supervising staff through subordinate supervisors; formulating budgets; determining staff training needs; making major recommendations; and taking actions that have a direct and substantial effect on the agency and the programs. DESIRABLE QUALIFICATION: Credit will be given to applicants who possess the following desirable qualifications: + Experience in a management capacity*********** within a major organizational unit having responsibility for oversight of various election or recorder/county clerk functions. + A Bachelor's Degree from an accredited college or university in Business Administration, Public Administration, Political Science, Public Policy, or closely related field. + Experience in managing multiple operational functions, such as facilities and emergency management, procurement, inventory control, fleet management, warehouse and logistics support. To receive credit for your education, include a copy of your official diploma, official transcripts, or letter/certificate from an accredited institution within seven (7) calendar days of filing your application. If you are unable to attach your proof of education with your application, you must email it toRRCCExams@rrcc.lacounty.gov. Please be sure to include the exam title (i.e.,Assistant Division Manager) and the exam number (i.e.,E1125L) in the subject line of your email. The document should show the date the degree was conferred and be in English; if it is in a foreign language, it must be translated and evaluated for equivalency to U.S. standards. For more information on our standards for educational documents, please visit:PPG 123 - Accredited College Education (https://file.lacounty.gov/SDSInter/dhr/070812\_PPG123.pdf) andPPG 123 - Accredited College Education Resource Guide (https://file.lacounty.gov/SDSInter/dhr/205105\_PPG\_123\_ACE\_Resource\_Guide.pdf) . Additional Information EXAMINATION CONTENT: This examination will consist of two (2) parts: Part I - Training & Experience (T&E) Evaluation: This assessment type will evaluate the training, experience, and education you list on a questionnaire and assign a score based on a standardized scoring system. This part of the assessment is worth 50% of your total score. THE PASSING SCORE FOR THE ASSESSMENT IS 70% IN ORDER TO ADVANCE TO PART II. Part II - Appraisal of Promotability: This assessment type is called an Appraisal of Promotability, and it involves your management evaluating your readiness for this position. This part of the assessment is worth 50% of your total score and assesses: Supervision, Achievement Orientation, Dependability, Customer Service Potential, Customer Focus, Conscientiousness, and Retention . APPLICANTS MUST MEET THE SELECTION REQUIREMENTS AND RECEIVE A PASSING SCORE OF 70% OR HIGHER IN ORDER TO BE PLACED ON THE ELIGIBLE LIST. Eligibility Information: Candidates who passed the assessment(s) are placed on a list in the order of their score group for a period of three (3) months. Available Shift and Vacancy Information: The list of successful candidates created from this exam will be used to fill vacancies throughout the County of Los Angeles, Department of Registrar-Recorder/County Clerk as they occur. Appointees may be required to work any shift, including evenings, weekends, and holidays. Application and Filing Information: We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the “Apply” green button at the top right of this posting. This website can also be used to get application status updates. Please fill out the application completely. Provide relevant job experience including employer’s name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed. We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification. PASSING THIS EXAMINATION AND BEING PLACED ON THE ELIGIBLE LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT. HOW TO APPLY: Applications must be filed online only. We must receive your applicationbefore 5:00 PM (PT) on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green "Apply"button at the top right of this posting. This website can also be used to get application status updates. Please fill out the application completely. Provide relevant job experience including full job title, employer's name, supervisor's name and phone number, beginning and ending dates, and description of work performed. SOCIAL SECURITY NUMBER : Please include your Social Security Number when applying. NO SHARING OF USER ID AND PASSWORD : All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES : For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI) : The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Registrar-Recorder/County Clerk is committed to promoting Anti-Racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. What Happens Next? We ask that you submit your application by clicking on the green "Apply" button at the top of the job posting. If you need assistance or have questions, please contact us using the following information: ADA Coordinator Phone: (562)462-2849 Teletype Phone: 800-899-4099 Alternate TTY Phone: 800-897-0077 California Relay Services Phone: 800-735-2922 Department Contact Name: Rena Kamasawa Department Contact Phone: (562) 462-2849 Department Contact Email: RKamasawa@rrcc.lacounty.gov COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting. Equal Employment Opportunity/Non-Discrimination Statement: The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/. Testing Accommodations for Applicants: The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/. Fair Chance: The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952). Employment Eligibility: Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States. Career PathFinder: Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov. Revised January 2025 For detailed information, please clickhere (http://hr.lacounty.gov/benefits/) 01 The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the examination process andevaluate your Training and Experience for the scoring purposes, when applicable..CHECK YOUR ANSWER CAREFULLY. Any mistakes you make and/or any incomplete responses you provide in completing these questions will be used to disqualify your application, even if you possess the qualifying experience or education. Be specific as possible and include all information requested.Comments such as "see resume or application" will not be considered as a response and your application will be rejected.Supplemental information/answers must be supported by your application work history; inconsistent information will not be accepted. All information is subject to verification at any time in the examination and hiring process. Falsification of any information will result in disqualification or dismissal. Utilizing VERBIAGE from the Class Specification and/or Selection Requirements serving as your description of duties will not suffice to demonstrate that you meet the requirements. Doing so will result in an INCOMPLETE APPLICATION and you will be disqualified. + I have read and understood the above information and instructions. 02 We will send notifications to the email address provided on the application, so it is important that you provide a valid email address. If you choose to unsubscribe or opt out from receiving our emails, it is possible to view notices by logging into governmentjobs.com and checking the profile inbox. It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for re-scheduling an exam part. Register the below domains as approved senders to prevent email notifications from being filtered as spam/junk mail. • RKamasawa@rrcc.lacounty.gov • Info@governmentjobs.com • Noreply@governmentjobs.com • RRCCExams@rrcc.lacounty.gov New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to governmentjobs.com and following the prompts. This is to enhance the security of the online application and to prevent incorrectly entered email addresses. + I understand the information and instructions. 03 How many years of experience do you have at the level ofAdministrative Services Manager Ior higher supervising or coordinating the operation of a small work unit in the provision of specialized budget, personnel, or other administrative services? + I have no related experience. + Less than one (1) year. + More than one (1) year but less than two (2) years. + More than two (2) years but less than three (3) years. + More than three (3) years. 04 How many employees have yousupervisedat the level ofAdministrative Services Manager Ior higher? + None + Less than three (3) employees. + Three (3) or more employees. 05 If you indicated that you have experience at the level ofAdministrative Services Manager Ilevel or higher, supervising or coordinating the operation of a small work unit in the provision of specialized budget, personnel, or other administrative services, please CLEARLY demonstrate your experience: If you have held more than one job title, please indicate each job title using the same format (A)-(E). Comments such as "See Resume or Application" will not be considered or credited. (A) Full Job Title (B) Employer/Department/Section (C) Supervisor's name and phone number (D) Qualifying Period - Please use format: (mm/dd/yr) - (mm/dd/yr) (E) Detailed description of your job duties and experience.Please enter "N/A" if you do not have any experience. 06 How many years of experience do you have at the level ofAdministrative Services Manager IIsupervising a central staff unit providing budget, personnel, or other administrative services? + I have no related experience. + Less than one (1) year. + More than one (1) year but less than two (2) years. + More than two (2) years but less than three (3) years. + More than three (3) years. 07 How many employees have yousupervisedat the level ofAdministrative Services Manager IIor higher? + None + Less than three (3) employees. + Three (3) or more employees. 08 If you indicated that you have experience at the level ofAdministrative Services Manager IIor higher, supervising a central staff unit providing budget, personnel, or other administrative services please CLEARLY demonstrate your experience: If you have held more than one job title, please indicate each job title using the same format (A)-(E). Comments such as "See Resume or Application" will not be considered or credited. (A) Full Job Title (B) Employer/Department/Section (C) Supervisor's name and phone number (D) Qualifying period – Please use format: (mm/dd/yr) - (mm/dd/yr) (E) Detailed description of your job duties and experience.Please enter "N/A" if you do not have any experience. 09 How many years of experience do you have at the level ofHead, Election and Document Processing Servicessupervising a unit performing election, recording, or document processing services in the Registrar-Recorder/County Clerk or equivalent agencies? + I have no related experience. + Less than one (1) year. + More than one (1) year but less than two (2) years. + More than two (2) years but less than three (3) years. + More than three (3) years. 10 If you indicated that you have experience at the level ofHead, Election and Document Processing Services,supervising a unit performing election, recording, or document processing services in the Registrar-Recorder/County Clerk or equivalent agencies, please CLEARLY demonstrate your experience: If you have held more than one job title, please indicate each job title using the same format (A)-(E). Comments such as "See Resume or Application" will not be considered or credited. (A) Full Job Title (B) Employer/Department/Section (C) Supervisor's name and phone number (D) Qualifying period – Please use format: (mm/dd/yr) - (mm/dd/yr) (E) Detailed description of your job duties and experience.Please enter "N/A" if you do not have any experience. 11 What is the highest level of education have you completed? + No college education. + Some college, no degree. + Associate's degree or it's equivalent. + Bachelor's degree. + Master's degree or higher. 12 If you indicatedYESto having aassociate's degree, it's equivalent or higherfrom an accredited university or college, please specify below: (a) Degree(s) conferred or its equivalent. (b) Name of Institution which conferred the degree(s). If this does not apply, please indicate "N/A", 13 If you possess an associate's degree, its equivalent or higher from an accredited university or college please answer below:Note:Foreign Studiesmust be evaluated by an academic credential evaluation agency and deemed to be equivalent to degrees from the United States.(See Accreditation Information under Employment Information) + Yes, I have attached proof of my degree or it's equivalent to my online application. + Yes, and I will email proof of my degree or it's equivalent to rrccexams@rrcc.lacounty.gov within seven (7) calendar days. + No, I do not have an associate's degree or it's equivalent or higher. 14 How many years of experience in amanagement capacitywithin a major organizational unit having responsibility for oversight of variouselection or recorder/clerk functions? + I have no related experience. + Less than one (1) year. + More than one (1) year but less than two (2) years. + More than two (2) years less than three (3) years. + More than three (3) years. 15 If you indicated that you have experience inmanagement capacitywithin a major organizational unit having responsibility for oversight of variouselection or recorder/clerk functions,please CLEARLY demonstrate your experience: If you have held more than one job title, please indicate each job title using the same format (A)-(E). Comments such as "See Resume or Application" will not be considered or credited. (A) Full Job Title (B) Employer/Department/Section (C) Supervisor's name and phone number (D) Qualifying period – Please use format: (mm/dd/yr) - (mm/dd/yr) (E) Detailed description of your job duties and experience.Please enter "N/A" if you do not have any experience. 16 How many years of experience do you have effectively managing multiple operational functions, includingfacilities and emergency management, procurement, inventory control, fleet management, warehousing, and logistics support? + I have no related experience. + Less than one (1) year + More than one (1) year but less than two (2) years + More than two (2) years but less than three (3) years. + More than three (3) years. 17 If you indicated that you have experience managing multiple operational functions, such asfacilities and emergency management, procurement, inventory control, fleet management, warehousing, and logistics support,please CLEARLY demonstrate your experience: If you have held more than one job title, please indicate each job title using the same format (A)-(E). Comments such as "See Resume or Application" will not be considered or credited. (A) Full Job Title (B) Employer/Department/Section (C) Supervisor's name and phone number (D) Qualifying period – Please use format: (mm/dd/yr) - (mm/dd/yr) (E) Detailed description of your job duties and experience.Please enter "N/A" if you do not have any experience. Required Question Employer County of Los Angeles Address ****************** Los Angeles, California, 90010 Website http://hr.lacounty.gov Apply Please verify your email addressVerify Email