Assistant Food & Beverage Manager
Rosewood Hotels and Resorts
Job Description PERSONAL
An enthusiastic, confident, creative and open-minded person. Has very good communication skills, is a people’s person and a good motivator. This role also requires organizational and analytical skills with strong leadership and training techniques. The person needs to be internationally versed and multi-cultured and stay on top of market trends and changes. QUALIFICATIONS & WORKING EXPERIENCE Hotel Management Degree or Business Degree preferred. 3-5 years managerial experience in hotel Food and Beverage operations or freestanding lifestyle restaurants. Track record in leading hotel company with good business and standards. Knowledge of more than one language is preferred. JOB SUMMARY To function as the Assistant Food & Beverage Manager, to help successful leadership coverage of the Food & Beverage operation with an emphasis on the Pool & Beach operations, in accordance with the standard of Rosewood and Kona Village and are individually profitable. The Assistant Food & Beverage Manager will be responsible for supporting the Food & Beverage team including Pool and Beach.
KEY RESPONSIBILITIES Administration Assists the Director of Food & Beverage to ensure that the Pool & Beach activities and policies are aligned with the respective Rosewood Kona Village strategy. Oversees the preparation and update of the Pool & Beach operations manuals. Conducts regular divisional communications meetings and ensure that departmental briefings and meetings are effective and conducted as necessary. Represents the Director of Pool & Beach in its absents. Guest Satisfaction Ensures that all associates deliver the brand promise and provide exceptional guest service at all times. Ensures that associates also provide excellent service to internal customers in other departments as appropriate. Handles all guest and internal customer complaints and inquiries in a courteous and efficient manner, following through to make sure problems are resolved satisfactorily. Maintains positive guest and colleague interactions with good working relationships. Establishes a rapport with guests maintaining good customer relationships. Personally, and frequently verifies that guests in the Outlet are receiving the best possible service. Spends time in the Outlet (during peak periods) to ensure that the Outlet is managed well by the respective associates and functions to the fullest expectations. Operations Ensures that minimum brand standards have been implemented. Ensures that all Food and Beverage Essentials are implemented. Responds to the results of the consumer audit and ensures that the relevant changes are implemented. Works closely with other Food & Beverage and hotel leadership team in a supportive and flexible manner, focusing on the overall success of the hotel and the satisfaction of hotel guests. Ensures that Food and Beverage associates work in a supportive and flexible manner with other departments, in a spirit of “We work through Teams” Emphasize the “Aloha” spirit within the Pool & Beach team. Tastes and monitors the food and beverage products served throughout the operation, provides feedback where appropriate. Review sales for previous day and resolve discrepancies with accounting. Track revenue against budget. Retrieve and organize Banquet Event Orders (B.E.O.'s) according to departmental standards Prepare weekly work schedules in accordance with staffing guidelines and labor forecasts. Make note of changes as received from Catering and post function sheets for the next 7 days. Adjust schedules throughout the week to meet the business demands Ensure that associates report to work as scheduled and document any discrepancy Coordinate breaks for associates Conducts frequent and thorough inspections together with the Executive Sous Chef, of the Food and Beverage operation. Frequently verifies that only fresh products are used in food and beverage preparation. Assists the Executive Chef/Executive Sous Chefs with creative suggestions and ideas. Conducts monthly inventory checks on all operating equipment and supplies. Liaises with the kitchen and beverage department on daily operations and quality control. Have a thorough knowledge and understanding of all food and beverage items in the menu and the ability to recommend Food and Beverage combinations and upsell alternatives. Ensures that the outlet is kept clean and organised, both at the front as well as the back of house. Liaises and organises with Housekeeping Department that the established cleaning schedules are strictly adhered to. Marketing Prepares with the Outlet team, a yearly marketing plan which is the basis of the Food and Beverage annual marketing plan. Evaluates local, national and international market trends, vendors and other hotel/restaurant operations constantly to make sure that the hotel’s operations remain competitive and cutting edge. Continuously seeks Marketing and Public Relations opportunities to increase awareness and ultimately business. Finance Maximises associate productivity through the use of multi-skilling, multi-tasking and flexible scheduling to meet the financial goals of the business as well as the expectations of the guests. Focuses attention on improving productivity levels and the need to prudently manage utility/payroll costs within acceptable guidelines ensuring optimum deployment and energy efficiency of all equipment. Ensures that the outlet is operated in line with maximising profit while delivering on the brand promise. Achieves the monthly and annual personal target and the outlet’s revenue. Ensures that all hotel, company and local rules, policies and regulations relating to financial record keeping, money handling and licensing are adhered to, including the timely and accurate reporting of financial information Assists in the inventory management and ongoing maintenance of hotel operating equipment and other assets. Manages costs proactively based on key performance indicators, works with the respective heads of department as appropriate. Ensures new technology and equipment are embraced, improving productivity whilst taking work out of the system. Talent and Culture Assists in the recruitment and selection of Pool & Beach associates. Adheres to hotel guidelines when recruiting and uses a competency-based approach to selecting associates. Oversees the punctuality and appearance of all Food and Beverage associates, making sure that they wear the correct uniform and maintain a high standard of personal appearance and hygiene, according to the hotel and department’s grooming standards. Maximises the effectiveness of associates by developing each of their skills and abilities through the appropriate training, coaching, and/or mentoring. Conducts annual performance development discussions with associates and to support them in their professional development goals. Assists in the development of Departmental Trainers through ongoing feedback and monthly meetings. Plans and implements effective training programmes for associates in coordination with the Training Manager and Departmental Trainers. Oversees the preparation and posting of weekly work schedules, making sure that they reflect business needs and other key performance indicators. Encourages associates to be creative and innovative, challenging and recognising them for their contribution to the success of the operation. Ensures that all associates have a complete understanding of and adhere to associate rules and regulations. Ensures that associates follow all hotel, company and local rules, policies and regulations relating to fire and hazard safety, and security. Feedbacks the results of the Associate Engagement Survey and ensures that the relevant changes are implemented Other Duties Is knowledgeable in statutory legislation in associate and industrial relations. Exercises responsible management and behaviour at all times and positively represents the hotel management team and Rosewood Hotels & Resorts. Understands and strictly adheres to rules and regulations established in the associate handbook and the Hotel’s policies concerning fire, hygiene and health and safety. Ensures high standards of personal presentation and grooming. Maintains strong, professional relationship with the relevant representatives from competitor hotels, business partners and other organisations. Responds to changes in the Food and Beverage function as dictated by the industry, company and hotel. Attends training sessions and meetings as and when required. Carries out any other reasonable duties and responsibilities as assigned. Rosewood Group Specific Contribute to ensuring that brand integrity and clarity are always maintained. Is a “Brand Ambassador” at all times and ensures brand integrity and clarity are always maintained. Model the company’s culture, vision, mission and core values at all times. Complies to the company policies. Works with pre-set budgetary limits. Takes on other tasks in addition to the ones stated, in a reasonable framework. While this job description is intended to be an accurate reflection of the duties involved in this position, the company reserves the right to add, remove or alter duties when business need dictates.
An enthusiastic, confident, creative and open-minded person. Has very good communication skills, is a people’s person and a good motivator. This role also requires organizational and analytical skills with strong leadership and training techniques. The person needs to be internationally versed and multi-cultured and stay on top of market trends and changes. QUALIFICATIONS & WORKING EXPERIENCE Hotel Management Degree or Business Degree preferred. 3-5 years managerial experience in hotel Food and Beverage operations or freestanding lifestyle restaurants. Track record in leading hotel company with good business and standards. Knowledge of more than one language is preferred. JOB SUMMARY To function as the Assistant Food & Beverage Manager, to help successful leadership coverage of the Food & Beverage operation with an emphasis on the Pool & Beach operations, in accordance with the standard of Rosewood and Kona Village and are individually profitable. The Assistant Food & Beverage Manager will be responsible for supporting the Food & Beverage team including Pool and Beach.
KEY RESPONSIBILITIES Administration Assists the Director of Food & Beverage to ensure that the Pool & Beach activities and policies are aligned with the respective Rosewood Kona Village strategy. Oversees the preparation and update of the Pool & Beach operations manuals. Conducts regular divisional communications meetings and ensure that departmental briefings and meetings are effective and conducted as necessary. Represents the Director of Pool & Beach in its absents. Guest Satisfaction Ensures that all associates deliver the brand promise and provide exceptional guest service at all times. Ensures that associates also provide excellent service to internal customers in other departments as appropriate. Handles all guest and internal customer complaints and inquiries in a courteous and efficient manner, following through to make sure problems are resolved satisfactorily. Maintains positive guest and colleague interactions with good working relationships. Establishes a rapport with guests maintaining good customer relationships. Personally, and frequently verifies that guests in the Outlet are receiving the best possible service. Spends time in the Outlet (during peak periods) to ensure that the Outlet is managed well by the respective associates and functions to the fullest expectations. Operations Ensures that minimum brand standards have been implemented. Ensures that all Food and Beverage Essentials are implemented. Responds to the results of the consumer audit and ensures that the relevant changes are implemented. Works closely with other Food & Beverage and hotel leadership team in a supportive and flexible manner, focusing on the overall success of the hotel and the satisfaction of hotel guests. Ensures that Food and Beverage associates work in a supportive and flexible manner with other departments, in a spirit of “We work through Teams” Emphasize the “Aloha” spirit within the Pool & Beach team. Tastes and monitors the food and beverage products served throughout the operation, provides feedback where appropriate. Review sales for previous day and resolve discrepancies with accounting. Track revenue against budget. Retrieve and organize Banquet Event Orders (B.E.O.'s) according to departmental standards Prepare weekly work schedules in accordance with staffing guidelines and labor forecasts. Make note of changes as received from Catering and post function sheets for the next 7 days. Adjust schedules throughout the week to meet the business demands Ensure that associates report to work as scheduled and document any discrepancy Coordinate breaks for associates Conducts frequent and thorough inspections together with the Executive Sous Chef, of the Food and Beverage operation. Frequently verifies that only fresh products are used in food and beverage preparation. Assists the Executive Chef/Executive Sous Chefs with creative suggestions and ideas. Conducts monthly inventory checks on all operating equipment and supplies. Liaises with the kitchen and beverage department on daily operations and quality control. Have a thorough knowledge and understanding of all food and beverage items in the menu and the ability to recommend Food and Beverage combinations and upsell alternatives. Ensures that the outlet is kept clean and organised, both at the front as well as the back of house. Liaises and organises with Housekeeping Department that the established cleaning schedules are strictly adhered to. Marketing Prepares with the Outlet team, a yearly marketing plan which is the basis of the Food and Beverage annual marketing plan. Evaluates local, national and international market trends, vendors and other hotel/restaurant operations constantly to make sure that the hotel’s operations remain competitive and cutting edge. Continuously seeks Marketing and Public Relations opportunities to increase awareness and ultimately business. Finance Maximises associate productivity through the use of multi-skilling, multi-tasking and flexible scheduling to meet the financial goals of the business as well as the expectations of the guests. Focuses attention on improving productivity levels and the need to prudently manage utility/payroll costs within acceptable guidelines ensuring optimum deployment and energy efficiency of all equipment. Ensures that the outlet is operated in line with maximising profit while delivering on the brand promise. Achieves the monthly and annual personal target and the outlet’s revenue. Ensures that all hotel, company and local rules, policies and regulations relating to financial record keeping, money handling and licensing are adhered to, including the timely and accurate reporting of financial information Assists in the inventory management and ongoing maintenance of hotel operating equipment and other assets. Manages costs proactively based on key performance indicators, works with the respective heads of department as appropriate. Ensures new technology and equipment are embraced, improving productivity whilst taking work out of the system. Talent and Culture Assists in the recruitment and selection of Pool & Beach associates. Adheres to hotel guidelines when recruiting and uses a competency-based approach to selecting associates. Oversees the punctuality and appearance of all Food and Beverage associates, making sure that they wear the correct uniform and maintain a high standard of personal appearance and hygiene, according to the hotel and department’s grooming standards. Maximises the effectiveness of associates by developing each of their skills and abilities through the appropriate training, coaching, and/or mentoring. Conducts annual performance development discussions with associates and to support them in their professional development goals. Assists in the development of Departmental Trainers through ongoing feedback and monthly meetings. Plans and implements effective training programmes for associates in coordination with the Training Manager and Departmental Trainers. Oversees the preparation and posting of weekly work schedules, making sure that they reflect business needs and other key performance indicators. Encourages associates to be creative and innovative, challenging and recognising them for their contribution to the success of the operation. Ensures that all associates have a complete understanding of and adhere to associate rules and regulations. Ensures that associates follow all hotel, company and local rules, policies and regulations relating to fire and hazard safety, and security. Feedbacks the results of the Associate Engagement Survey and ensures that the relevant changes are implemented Other Duties Is knowledgeable in statutory legislation in associate and industrial relations. Exercises responsible management and behaviour at all times and positively represents the hotel management team and Rosewood Hotels & Resorts. Understands and strictly adheres to rules and regulations established in the associate handbook and the Hotel’s policies concerning fire, hygiene and health and safety. Ensures high standards of personal presentation and grooming. Maintains strong, professional relationship with the relevant representatives from competitor hotels, business partners and other organisations. Responds to changes in the Food and Beverage function as dictated by the industry, company and hotel. Attends training sessions and meetings as and when required. Carries out any other reasonable duties and responsibilities as assigned. Rosewood Group Specific Contribute to ensuring that brand integrity and clarity are always maintained. Is a “Brand Ambassador” at all times and ensures brand integrity and clarity are always maintained. Model the company’s culture, vision, mission and core values at all times. Complies to the company policies. Works with pre-set budgetary limits. Takes on other tasks in addition to the ones stated, in a reasonable framework. While this job description is intended to be an accurate reflection of the duties involved in this position, the company reserves the right to add, remove or alter duties when business need dictates.
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