Assistant Legal and Transaction Officer

Department: Administration

Employment Type: Full Time

Location: Luxembourg

Reporting To: Assistant Manager/Manager

DescriptionThe role will primarily include assisting our Fund Administration team in all aspects of operation and administration of a portfolio of funds and other structures (e.g. client on boarding, company secretarial, legal, corporate governance, and regulatory) mainly in the private equity and real estate sector. 

The individual will assist our clients with regular transactions, preparation of board packs, coordination of board and shareholder/investor meetings, preparation of minutes, creating and updating statutory registers (e.g. directors, limited partner, and shareholder) and other transfer agency functions.  The individual will be required to attend client board and other meetings. The individual will also liaise with fund manager clients, third parties (including lawyers) and other external advisors necessary to ensure smooth operation of the client portfolio and to ensure that deadlines are met. The individual will work within a small client team, reporting on a daily basis to the relevant Langham Hall administrator, manager and director.

In conjunction with the above duties, the individual will also assist with the initial on-boarding of clients, including agreeing the service agreements.

Key Responsibilities\nAct as point of contact for client and be actively involved in assisting with transactions (e.g. investments, divestments) of real estate, private equity and debt transaction-related administration including review of legal documents and liaising with client/ legal counsel as required\nAssists in client on-boarding (drafting service agreements, preparing service level agreements, managing AML compliance process)\nAssists client in opening of bank accounts including liaising with banks and completing bank forms\nActively involved in incorporation of Luxembourg companies/ funds including ability to liaise with the notary and review / draft articles\nAssist in organisation and co-ordination of board/ shareholder meetings (ensuring completeness of board packs, sending convening notices, agenda's)\nDrafting legal documents, preparation and review of board meeting agenda and minutes, written resolutions\nLiaise with compliance team to ensure all AML and KYC requirements for client on boarding, payments, investors admission in done on time\nKeep all shareholders and directors registers up to date and signed\nPerform all statutory filings in RCS and ensure that any and all publications are made on timely basis, for any modifications in the articles of a company and any other corporate actions requiring RCS publications\nTake ownership and responsibility of ensuring all internal electronic and paper files and updated and organised on a regular basis\n

Skills Knowledge and Expertise\nGraduated with Master or Bachelor’s degree preferably in Legal, LLM, Corporate Law, Business Law, Commercial Law\nFirst experience in Corporate, Company or Fiscal law is an advantage\nMotivated and ability to work within a team and contribute towards its success in a growing team\nHighly organised and have good attention to detail\nExcellent communication skills in English, with French and German a strong asset (both written and oral).\n

BenefitsLangham Hall takes the development of its employees very seriously and offers sponsorship of a professional qualification (e.g. ILA Cosec Pillar 1/ ICSA) as part of the package.