Join GFT as a Dedicated & Experienced Assistant & Office Manager (60%)

Are you ready to be part of a global innovator in digital transformation? At GFT, we harness next-generation technologies to help our clients boost productivity with intelligent software solutions. With a strong focus on Digital Finance, Enterprise AI & Data Solutions, and platform modernization, we have been driving success for over 35 years. Our expertise in financial services, insurance, and manufacturing—alongside our solid partner ecosystem—allows us to create cutting-edge solutions that blend innovation with regulatory compliance.

Our talented, worldwide team of over 12,000 experts shares a passion for delivering impactful results to our clients in 20 markets across the globe. As a member of GFT, you’ll have the opportunity to grow your career in the most forward-thinking areas of software engineering.
 

Your Role: Assistant & Office Manager (60%) In this dynamic position, you’ll play a pivotal role in ensuring smooth daily operations and delivering top-notch administrative support to our management team. You’ll be at the heart of a fast-paced environment, contributing to exciting projects and helping shape the future of digital transformation at GFT.
 

Key Responsibilities
 

Appointment Coordination and Travel Planning Manage calendars for the management team and coordinate travel arrangements, hotel bookings, and event venues. Anticipate scheduling needs to keep everything running efficiently. Expense Management Process and handle expense reports for the management team, ensuring accuracy and timely submission of claims. Maintain organized records of receipts and related documentation. Office & Administrative Support Collaborate closely with the management team to handle day-to-day operations. Support office-related tasks and assist Finance and HR with administrative responsibilities. Meeting & Event Management Plan and organize internal and external meetings as well as special events, including room bookings, invitations, and catering. Ensure each event runs smoothly from start to finish. Correspondence in German & English Draft and edit business communications in both languages. Coordinate email inquiries and manage internal communication on behalf of the management team. French language skills are a plus. General Team Support & Project Involvement Provide administrative and organizational support to the wider team. Take initiative by contributing to cross-departmental projects and activities. Personnel Administration Assist with onboarding/offboarding processes for employees. Maintain and monitor various HR-related records to ensure compliance and smooth operations.

What You Bring
 

Professional Experience: Demonstrated success as an Assistant, Personal Assistant, or Team Assistant, ideally supporting senior management. Experience in office management and personnel administration is a plus. Flexibility & Proactivity: A can-do attitude that thrives in a dynamic environment, with the drive to take independent responsibility for tasks. Organizational Talent: Strong organizational skills and a structured approach to effectively coordinate appointments, travel, and events. Language Skills: Fluent in German and English (written and spoken). French is an added advantage. Discretion & Trustworthiness: Ability to handle sensitive information and documents with professionalism and integrity. Technical Skills: Proficiency in MS Office applications.

Why GFT?
 

Innovative Environment: Collaborate with forward-thinking teams pushing the boundaries of digital transformation. Global Opportunities: Join a community of 12,000+ professionals in 20 markets worldwide. Professional Growth: Develop your career through exposure to diverse projects, advanced technologies, and continuous learning. Inclusive Culture: Be part of a supportive, people-focused culture that values collaboration, creativity, and personal development.

Ready to step into a role where your organizational and administrative talents will truly shine? Join GFT and help us shape the future of digital transformation. We can’t wait to meet you!