Job Posting Title:

Assistant Production Supervisor

----

Hiring Department:

Texas Performing Arts

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

About Texas Performing Arts

Texas Performing Arts (TPA) is the professional arts presenting and producing program of The University of Texas at Austin. One of the largest and most active university-based performing arts centers in the U.S., TPA is an anchor institution in Austin’s arts, cultural, and entertainment landscape.  TPA operates venues on the UT campus including Austin’s largest theater, Bass Concert Hall. Its public programs include Broadway in Austin; an international season of dance, theater and music; and the Texas Welcomes series of popular artists. TPA is a unit of UT’s College of Fine Arts and engages students across the university in creative experiences. To learn more about Texas Performing Arts and this opportunity, please visit https://texasperformingarts.org/about-us/employment.

Why Join Texas Performing Arts?

UT Austin provides an outstanding benefits package, including but not limited to:

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

Voluntary Vision, Dental, Life, and Disability insurance options

Generous paid vacation, sick time, and holidays

Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds

Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

Flexible spending account options for medical and childcare expenses

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

The Assistant Production Supervisor provides administrative support to the Production Department and assists in managing assigned productions. Focusing on the efficient organization, communication, and execution of production-related tasks, this role ensures that all production administrative needs are managed. The Assistant Production Supervisor ensures the smooth flow of information and resources within the department and across stakeholders. By supporting other production team members and effective departmental processes, the Assistant Production Supervisor enables artists to fully realize their visions and create exceptional experiences for audiences.

Responsibilities

Production Planning: Documentation Management: Maintain and update the Texas Performing Arts (TPA) database with accurate and current production information, including light plots, ground plans, lineset schedules, input lists, crew lists, production schedules, and crew catering needs. Edit, streamline, and create new documents and procedures as assigned. Scheduling and Coordination: Assist in scheduling production meetings, coordinating with other departments and external parties to ensure timely and effective communication. Vendor Engagement: Coordinate orders, track deliveries, and manage vendor communications to ensure timely fulfillment of production needs. Compliance Support: Assist in consulting with other university departments to ensure compliance with relevant codes and regulations, including fire codes, occupancy limits, life safety systems, and health and safety regulations. Work Orders & IT Requests: Submit and track work orders and tickets for event-specific information technology needs, ensuring timely completion of tasks.

Production Operations: Production Supervision: Supervise assigned events independently or in collaboration with the Production Supervisors, ensuring that events run smoothly and all operational needs are met. Production Planning: Collaborate with the Director of Production and Production Supervisors to create production budget estimates for assigned projects. Translate production advance information into TPA’s venues, equipment inventory, and staffing requirements. Production Support: Assist in ensuring that all production requirements and contractual obligations are met. Work with the production team to resolve differences and negotiate changes as required. Post-Production: Help ensure accurate processing of production vendor invoices. Create daily production/show reports independently or in collaboration with the Production Supervisors as assigned.

Required Qualifications

Experience in Production Management: 2-3 years of experience in production management, stage management, event management, or a related role within the performing arts or entertainment industry.

Familiarity with Theatrical Production Processes: Understanding of the technical and operational aspects of theatrical productions, including lighting, sound, staging, and production schedules.

Proficiency in Software: Experience with production management software (e.g., calendar software) and standard office software (e.g., MS Office Suite).

Database Management: Ability to manage and maintain production-related databases with attention to detail and accuracy.

Excellent Communication: Strong verbal and written communication skills, with the ability to liaise effectively with various stakeholders, including artists, clients, vendors, production staff, and university departments.

Interpersonal Skills: Ability to work collaboratively with a dynamic team, demonstrating strong interpersonal skills.

Strong Organizational Abilities: Demonstrated ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines in a fast-paced environment.

Attention to Detail: Meticulous attention to detail, especially in documentation and scheduling.

Creative Problem-Solving: Ability to anticipate and address potential challenges in production planning and execution, with a focus on creative and effective solutions.

Adaptability: Flexibility in responding to changing circumstances and requirements in a dynamic environment.

Understanding of Safety Regulations: Knowledge of relevant safety regulations, building codes, fire codes, and health and safety standards, particularly as they pertain to performing arts venues.

Preferred Qualifications

More than the minimum required level of experience.

Experience in an arts presenting organization; arts producing organization; university-based organization; or multi-venue performing arts organization.

Experience with drafting software (e.g. AutoCAD, Vectorworks).

Experience working with international artists and productions.

Experience in an educational setting; experience in teaching, mentorship, or training roles.

Fluency in a language other than English.

Salary Range

$55,000+, depending on qualifications

Working Conditions

This position is based in Austin, Texas and requires residency in the greater Austin area. 

Repetitive use of a keyboard at a workstation

Prolonged screen time

Use of manual dexterity

Climbing of stairs and ladders, working at height

Pushing, pulling, lifting, and moving up to 50 lbs.

Work Shift

Evening, weekend, and holiday work, including “on-call” times, are required in connection with performances and events. Working shifts may include extended daily hours in connection with performances and events.  Work will exceed 40 hours per week at peak times. A compensatory time program is provided.

Required Materials

Cover letter detailing interest in and qualifications for this specific opportunity.

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor.  References will not be contacted without prior approval of the candidate.

Work samples may be requested if applicant advances to the interview stage.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.