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Job Description Summary 

The Assistant Program Administrator is responsible for providing staff training, mentoring and supervision of 10-40 in-direct reports, or based on program needs. The Assistant Program Administrator will need to be able to provide program oversight, quality assurance, maintain CA regulations, oversee clinical programming, be an advocate for the people we support and be a liaison with families. 

Job Description 

Key responsibilities: 

Ensuring health, safety, and habilitation of the people we support consistent with agency philosophy and department practices. 

Provide assistance to the Program Administrator 

Ensuring the appropriate, therapeutically documented level of supervision in the residence, day program or community to ensure and protect the health and/or safety of the people we support. 

Providing program/floor coverage, when necessary. 

Promoting and maintaining the excellence of the programs 

Developing professional, empathic relationships with family members ensuring they are included in the team process.  

Supporting and facilitating interdisciplinary team meetings and staff meetings to ensure effective communication. Attending and actively participating in the planning meeting for the people we support. 

Support and foster interagency collaboration. 

Working with leadership to bring the organizational culture to life 

Ensuring a work environment that is free from harassment and discrimination. 

Playing an active role in the hiring process; interviewing and selecting appropriate staff based on program needs. 

Maintaining a supportive relationship with staff 

Building staff morale 

Fostering professional development through regular supervision, training, and assisting with evaluations. 

Supervising staff to ensure they are meeting the needs of the people we support and agency standards. 

Utilizing participatory management 

Fostering the Open-Door Policy 

Maintaining oversight and compliance of systems specific to role and responsibilities 

Fostering communication and maintaining professionalism between relevant supports including those within the program, within the agency, and supports outside the agency 

Supporting the operation of the program within budgetary guidelines. 

Maintaining a safe environment for staff and the people we support and reporting any hazardous conditions. 

Supporting the completion and maintenance of all paperwork and written records related to individual treatment. This includes but is not limited to medical records, treatment records, progress reports, data collection, behavior reports, incident reports, billing records, and all written communication systems. 

Reporting and monitoring incidents, as well as assist with the investigative process. 

Required to perform your responsibilities as they currently exist or may change in meeting the needs of the department, under the supervision of your supervisor/manager. 

Provide indirect support to all facility staff with the ability to work a flexible schedule, including overnight and weekend shifts. 

Salary Range: $65,000 - $75,000

Education and Experience: 

BA/BS strongly preferred 

Valid Group Home, RBT, DSP 1, DSP 2 certifications. 

Prior supervisory experience required, preferably in a crisis residential setting. 

Minimum of 6 months Direct Support Professional experience 

Background in supporting people with intellectual/developmental disabilities and mental health preferred 

Additional Knowledge, Skills and Abilities: 

Strong interpersonal and problem-solving skills 

Well-developed writing skills 

Takes initiative 

Highly flexible 

Valid Driver's License - depending on location 

Flexibility to respond to calls and programmatic needs beyond regular work hours 

Proficient in Microsoft Office 

Ability to learn/use Workforce Management software to effectively carry out essential business processes 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer.