Location: Saratoga Springs, NY Category: Professional Posted On: Fri Dec 6 2024 Job Description: SUNY Empire is currently seeking an Assistant Registrar for Functional Analysis at our Saratoga Springs location. The Assistant Registrar for functional analysis is responsible for registrar related reporting, facilitating and driving continuous improvements, as well as understanding and proposing solutions to the business problems faced by the Office of the Registrar. They will be able to creatively utilize existing technological resources to improve daily functions of the Office. The incumbent will work closely with the academic deans, Information Technology Services, as well as Decision Support. The Office of the Registrar is responsible for the accuracy and integrity of the academic record. The Office strives to be a leader and thought partner in creating efficient processes that are designed in a way that supports student success and service excellence. Qualified candidates will be able to analyze data, have strong problem-solving ability, technical expertise, and have a commitment to data accuracy, integrity, and quality. Understanding and interpreting functional needs and being able to integrate them into the larger organizational context will be critical to success in the role. Responsibilities: + Provide predictive data analysis relating to course mode offerings, enrollment patterns, and course offering needs in order to support a long-term strategic enrollment management plan in collaboration with academic deans. + Coordinate and submit National Student Clearinghouse reporting and error resolution. + Conduct SUNY SIRIS error resolution and data management. + Manage all Office of the Registrar reports and assist others in the office with their reporting efforts. + Develop and manage reporting related to university strategic plan activities in the Office of the Registrar + Ensure the integrity, security, and accuracy of student records across systems. Perform routine audits to detect and correct discrepancies in student data, course catalogs, and degree audits. + Serve on university-wide committees and support university-wide initiatives related to student data and reporting representing the Office of the Registrar. + Collaborate with ITS and Decision Support on the development and coordination of data systems, the data warehouse, and reliable external data. + Work with Office of the Registrar staff to understand business needs and identify and implement opportunities for improvement. + Expand upon existing Degree Works reporting and data management to support strategic enrollment practices. + Assist in training members of the college community on new processes and technology, as well as develop supporting documentation. + As a member of the Office of the Registrar team, participate in planning and research of peer institutions for best practices. Work with leadership team to update processes in the office mirroring those best practices to meet the ever-changing needs of the university community. + Stay informed of federal, state, and institutional regulations related to academic records, student privacy (FERPA), and other regulatory requirements. Job Requirements: Required Qualifications: + Bachelor's degree from a regionally accredited US university or comparable non-US university + A minimum of 4 years of experience in a higher education setting + Two years of experience with data analysis and reporting tools (e.g., ARGOS, Power BI, Tableau). + Prior experience working in a registrar's office. + SQL, or other programming experience + Experience communicating effectively with individuals from a variety of backgrounds and technological experience. + Demonstrated success in proactive and engaged collaboration with other offices + Student information system or Banner experience + Strong analytical skills with the ability to assess processes, identify inefficiencies, and develop solutions. + Excellent attention to detail and critical thinking skills + Experience with process assessment/improvement and quality Preferred Qualifications: + Master's degree from a regionally accredited US university or comparable non-US university + Experience with creating reports from Degree Works data + Experience working at a SUNY institution, specifically with SIRIS reporting + Experience in evaluating business processes and requirements to facilitate functional improvements Special Information: + This position is located in Saratoga Springs, NY. + Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position. Additional Information: Rank/Salary: Assistant College Registrar, SL3 / $55,500 - 60,000, dependent upon experience and qualifications. We are pleased to offer our employees an excellent benefit package which includes NYS health insurance, free dental and vision, competitive retirement options, and generous vacation, sick and holiday accruals; and a strong emphasis on work-life balance. We also offer professional-development activities for professionals and support staff. SUNY Empire is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University. SUNY Empire is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov. SUNY Empire provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources at (518) 587-2100 ext. 2240. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (518) 587-2100, ext. 2800. It can also be viewed online at our Safety and Security website: www.sunyempire.edu/safety-security/.