The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and home to Cornell University’s second-largest population of students, faculty, and staff. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems, food, energy, and environmental resources, and social, physical, and economic well-being. CALS is fundamentally invested in improving the lives of people, their environments, and their communities both in New York State and around the world.

Cornell enrollment representatives across its administrative offices and within its colleges, schools, and units share a mission to partner with students, faculty, staff, and alumni, supporting strategic enrollment goals so that any person can find instruction in any study.

A unit of the CALS Office of Academic Programs (OAP), the CALS Office of Student Services assists in managing and coordinating academic programs associated with CALS degree programs. As a CALS Registrar team member, the Assistant Registrar – Systems, Records, & Reporting Operations is integral to the student services unit and supports the mission of the office to maintain and protect the academic records of current and former students. We ensure accurate academic records, classroom scheduling, course and class data analysis, information support, data analysis, and reporting for student services. Enrollment representatives within Cornell’s colleges, schools, and units regularly collaborate and partner with the Enrollment Division to accomplish the University’s enrollment goals.

Position Summary

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

The Assistant Registrar – Systems, Records, & Reporting Operations is a vital member of the CALS Registrar team, reporting to the CALS Director of Credit, Conferral & Compliance/College Registrar. This role collaborates closely with the College, students, faculty, CALS departments, and colleagues across campus, including the Office of the University Registrar, to ensure compliance with university, state, and federal curriculum and student records policies.

The Assistant Registrar will manage various functions related to academic records, academic classroom scheduling, course and class data analysis, information support, student record data analysis, and reporting for the Office of Student Services. The individual will navigate resolving complex scheduling issues by applying informed analysis and sound judgment. A comprehensive understanding of curriculum and academic scheduling policies and proficiency with current data-delivery methods and reporting systems is essential. Exceptional interpersonal and communication skills are necessary to be successful in this position.

The person in this role must have experience manipulating data and building data sets, the ability to take initiative and take a proactive approach to tasks and projects, and a strong commitment to understanding and improving outcomes for students, faculty, and staff. The person in this position will:

Have an in-depth knowledge of academic policies, procedures, and curriculum.

Oversee complex scheduling challenges in collaboration with academic department staff and the University Registrar to address complex scheduling challenges.

Manage academic records, classroom scheduling, and data analysis for student services, ensuring compliance with institutional policies.

Collaborate with the college registrar to administer the graduation process for students, apply transfer credits to student records, and maintain records.

Analyze data and prepare reports using academic systems, leveraging analytical tools to enhance integrated reporting and decision-making.

Work to achieve integrated reporting and analysis, effectively leveraging analytical systems and tools.

Participate in implementing new systems that support academic records, including ongoing technology upgrades and testing.

Anticipate and communicate potential downstream impacts for proposed system changes.

Support operations of the CALS Registrar team and the Office of Student Services, including co-leading the Student Support and Front Desk Associate positions.

Exceptional interpersonal and communication skills, attention to detail, and the ability to work independently are essential to this position.

Navigate and share as appropriate the University and College policies, FERPA guidelines, compliance, and college graduation requirements.

Have experience advising students concerning college policies related to grading, academic petitions, transfer credit, examination matters, and graduation requirements.

Collaborate with the CALS Office of Information Technology group on report requests and other standard transactions.

Visa Sponsorship is not available for this position.

Relocation assistance will not be provided for this position.

Required Qualifications

Bachelor’s Degree and 2 to 4 years relevant experience or equivalent combination.

Proven ability to work independently with minimal supervision while supporting the efforts of an overall team.

Strong leadership skills and initiative; ability to work independently and collaboratively.

Must complete Cornell University Supervisory Development Training within one year of hire into the position.  

Compliant with all Cornell University and job-related training requirements.

Understanding of FERPA and other applicable laws and regulations; ability to interpret, apply, and provide guidance on policies.

Demonstrated ability to develop documentation and deliver effective training.

Meticulous attention to detail.

Accurate, organized, and well-spoken, with experience that demonstrates sound judgment, creativity, management, diplomacy, problem-solving skills, and resilience.

Honesty, integrity, and maintaining a high degree of confidentiality.

Outstanding written communication, verbal communication, and interpersonal skills; the ability to establish and maintain collaborative relationships with various stakeholders throughout the institution.

Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and well-being.

Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

Preferred Qualifications

Master’s Degree

2-3 years’ experience in higher education student services with an in-depth understanding of student records.

Experience working in a registrar’s office.

Experience with Salesforce and PeopleSoft.

How to Apply:  

You must submit both a resume/CV and cover letter.  ​Applications will not be considered without both submitted documents.

 

When applying through our system, please attach your application materials (resume/CV and cover letter). You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. If you are an internal employee, please log in to Workday.

   

University Job Title:

Assistant Registrar

Job Family:

Student Services

Level:

F

Pay Rate Type:

Salary

Pay Range:

$70,978.00 - $82,488.00

Remote Option Availability:

Hybrid

Company:

Contract College

Contact Name:

Joan Olson

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

Prior relevant work or industry experience

Education level to the extent education is relevant to the position

Unique applicable skills

Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2025-02-12