Job Title: Assistant to Project Manager

Job Description

We are looking for an Assistant to Project Manager who will provide comprehensive administrative support to our busy project manager. This role offers the potential to grow into an Associate Project Manager position for those eager to learn and take on more responsibility. The position involves a variety of tasks, ensuring that no two days are the same.

ResponsibilitiesProvide administrative support as needed with different tasks each day.Assist in managing the project manager's inbox.Handle calendar management and coordinate meetings.Communicate with clients regarding projects and project websites, and coordinate with the marketing team to take down completed project websites.Assist with invoicing for projects, including sifting through old invoices to determine financial status.Set up meetings internally and externally.Assist with front-end documentation for clients and projects.Help put together proposals.Essential Skills2-4 years of experience as a corporate-level executive assistant, assistant to project manager, or administrative assistant.Proficiency in Microsoft Office, including Outlook and Excel.Strong calendar management skills.Experience in administration and data entry.Ability to communicate effectively with clients and team members.Additional Skills & QualificationsExperience within the architecture, engineering, or construction industry is a huge plus.Adobe software proficiency is a plus.Familiarity with Visual Planning and AIA software is beneficial but not required.Strategic mindset and a proactive, go-getter attitude.
Pay and Benefits

The pay range for this position is $60000.00 - $80000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Virginia Beach,VA.

Application Deadline

This position is anticipated to close on Feb 7, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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