Assistant to the Board of Trustees
Tarrant County College District
Posting Details
Service Excellence Participates on behalf of the College in external community organizations and associations as assigned to support the Essential Performance Requirements Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of College projects Completes all required training and professional development sessions sponsored through Tarrant County College (TCC) Supports the mission, vision, values, and goals of the College
Supervision
Works under the general supervision of the Vice Chancellor for Communications and External Affairs.
*Performs Other Related Tasks as Required
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Required Minimum Qualifications Master’s Degree Five (5) years of working experience related to the Essential Performance Requirements Five (5) years of working experience supporting C-suite executives
Preferred Qualifications Doctoral Degree At least one (1) year’s working experience supporting a governing board or body or working directly for a CEO At least one (1) year’s working experience performing the Essential Performance Requirements in higher education Knowledge, Skills and Abilities Knowledge of project management-related practices to support the completion of projects Skilled in analyzing challenges and proactively solving problems with strong decision-making capability that aligns with goals and governance standards Skilled using Microsoft Office and maintaining governance tools; able to quickly learn new technologies for improved performance and productivity Skilled in breaking down complicated initiatives into more simple, achievable activities to complete projects accurately, with quality, and in a timely manner Skilled in customer service delivery and interpersonal relationships, with the ability to develop and nurture strong connections with Board members, college executives, and external stakeholders, fostering collaboration and driving effective partnership Ability to manage sensitive and confidential information with complete professionalism, ensuring that Board and college executive-related matters are handled securely and with absolute discretion Ability to articulate and communicate complex ideas and information clearly and professionally, including drafting Board materials, editing minutes, or engaging with senior leaders and other stakeholders Ability to display agility and resilience in meeting critical deadlines, coordinating intricate schedules, and managing multiple priorities and projects with excellent attention to detail Ability to be a resourceful team player, and to work extremely effectively in a self-directed manner Ability to work flexible hours that may include evenings and weekends Physical Demands and Work Environment Physical DemandsThe physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet. Accommodations Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Special Instructions Summary Posted 02/03/2025 Posting Contact Summary
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Position Information Job Title Assistant to the Board of Trustees Posting Number F006461 Position Status Full Time Grant Funded No Category APT Class Code 13 Starting Pay $78,664 Special Note Commensurate with education and experience. Location District Department DT VC Communications & External Affairs Job Summary Reporting to the Vice Chancellor for Communications and External Affairs, the Assistant to the Board of Trustees plays a critical role in supporting the Board in advancing the mission of the College. This executive-level position requires a professional with exceptional judgment, integrity, and discretion to manage high-level, confidential administrative functions, and facilitate seamless communication between the Board, the Chancellor, General Counsel, and key institutional stakeholders.The ideal candidate will bring a high degree of professional maturity, executive presence, and leadership, thriving in high-profile environments with a commitment to excellence. This role demands meticulous attention to detail, strategic problem-solving, and the ability to navigate complex institutional dynamics with tact, diplomacy, and discretion. Primary Duties and Responsibilities Essential Performance Requirements* Uses project management-related processes to administer Board of Trustees meetings, retreats, and related events, including logistics, materials, and communications from planning and development through follow-up Prepares and distributes agendas, meeting minutes, bylaws, policies, and other public documents in accordance with applicable laws and regulations Attends all board gatherings to provide on-site administrative support and identify and oversee all follow-up items in coordination with the Vice Chancellor Manages a system for organizing Board records and actions and manages information in electronic portals with prompt archive management Works closely and collaboratively with college executives to remain abreast of changes in applicable governing board laws for Board activities to adhere to applicable laws, policies, and procedures Prepares and processes accounting, budgeting, and purchasing documents related to operations and activities of the Board of Trustees Office Prepares and coordinates new Board member orientation and onboarding, providing information on business practices, procedures, meetings, and other activities of the Board of Trustees Office Manages special projects assigned by the Chancellor’s Office, translating complex tasks into actionable steps and effectively managing changing priorities Schedules appointments, manages travel arrangements, and processes reimbursements for individual Board members, providing high-touch customer service Manages communication between Trustees and College executive leadership and responds to ad hoc requests related to the Board Maintains standards of confidentiality in accordance with the College, FERPA, student records, and other protected documentationService Excellence Participates on behalf of the College in external community organizations and associations as assigned to support the Essential Performance Requirements Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of College projects Completes all required training and professional development sessions sponsored through Tarrant County College (TCC) Supports the mission, vision, values, and goals of the College
Supervision
Works under the general supervision of the Vice Chancellor for Communications and External Affairs.
*Performs Other Related Tasks as Required
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Required Minimum Qualifications Master’s Degree Five (5) years of working experience related to the Essential Performance Requirements Five (5) years of working experience supporting C-suite executives
Preferred Qualifications Doctoral Degree At least one (1) year’s working experience supporting a governing board or body or working directly for a CEO At least one (1) year’s working experience performing the Essential Performance Requirements in higher education Knowledge, Skills and Abilities Knowledge of project management-related practices to support the completion of projects Skilled in analyzing challenges and proactively solving problems with strong decision-making capability that aligns with goals and governance standards Skilled using Microsoft Office and maintaining governance tools; able to quickly learn new technologies for improved performance and productivity Skilled in breaking down complicated initiatives into more simple, achievable activities to complete projects accurately, with quality, and in a timely manner Skilled in customer service delivery and interpersonal relationships, with the ability to develop and nurture strong connections with Board members, college executives, and external stakeholders, fostering collaboration and driving effective partnership Ability to manage sensitive and confidential information with complete professionalism, ensuring that Board and college executive-related matters are handled securely and with absolute discretion Ability to articulate and communicate complex ideas and information clearly and professionally, including drafting Board materials, editing minutes, or engaging with senior leaders and other stakeholders Ability to display agility and resilience in meeting critical deadlines, coordinating intricate schedules, and managing multiple priorities and projects with excellent attention to detail Ability to be a resourceful team player, and to work extremely effectively in a self-directed manner Ability to work flexible hours that may include evenings and weekends Physical Demands and Work Environment Physical DemandsThe physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet. Accommodations Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Special Instructions Summary Posted 02/03/2025 Posting Contact Summary
Should you have questions specific to this position please contact the following individual
Contact HR Talent Acquisition * HRTalentAcquisition@tccd.edu Applicant Documents Required Documents Resume / Curriculum Vitae Unofficial Transcripts Optional Documents Cover Letter Certification / License Military/Foster Care Preference Documentation Posting Specific QuestionsRequired fields are indicated with an asterisk (*).
* Please select the highest level of education you have completed. High School Diploma / GED 60 or more College Credit Hours Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree None of the above * Please list any certification or licensure you have that is directly related to this position.(Open Ended Question)
* How many years of working experience do you have related to the Essential Performance Requirements? None Less than 1 year of experience 1 year of experience 2 years of experience 3 years of experience 4 years of experience 5 or more years of experience * How many years of working experience do you have supporting C-suite executives? None Less than 1 year of experience 1 year of experience 2 years of experience 3 years of experience 4 years of experience 5 years of experience or more * Please describe your experience (responses are used to determine eligibility).(Open Ended Question)
* How would you rate your level of experience using word processing, spreadsheet and presentation software (i.e. Microsoft Word, Excel, PowerPoint)? Advanced Intermediate Beginner None * How would you rate your experience with web-based software? Advanced Intermediate Beginner None * How long have you been in your current role with TCC? Less than 6 months More than 6 months I am not a current TCC employee I am a current TCC student employee
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