Summary:

A developmental role for someone interested in pursuing Facility Management that entails office space planning, vendor negotiations, actual vs budget expense management, office communications, etc.

Responsibilities:

Office Space Planning:

 Plan for evolution of office space as employee count increases and needs change.  Plan for employee workstation layout revisions in Tango.  Oversee office moves when required.

Expense Analysis/Budgeting:

Prepare annual expense budget for Ellis Facility by G/L account. Conduct monthly actual vs budget expense analysis; track expenses; request accruals; forecast future month’s spending for Accounting group.

Vendor Management and Event Planning:

Must be able to communicate needs to vendors, obtain competitive bids for desired work, manage vendor relationships. Plan annual holiday party and townhall events; Manage details of venue, menu, music, prizes, décor, guest list.

Office Communications:

Write office-wide employee communications. Communicate with management firm of owned building. Manage invitations and RSVPs for company events.

Front Desk Coverage:

Cover for receptionist two hours per day during lunch and mail distribution or when they are out of office.

Requirements:

Education and/or Experience, Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below: 

College graduate 0 - 2 years of experience

Communication Skills:

Excellent verbal and written communication skills.

Organizational Skills:

Strong organizational and multitasking abilities. Detail-oriented with a proactive approach to problem-solving.

Tech Savvy:

Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace). Basic understanding of office equipment and technology.

Team Player:

Ability to work collaboratively with colleagues and other departments. Willingness to take on additional responsibilities as needed

Equal Opportunity Employer/Minority/Female/Disabled/Veteran

The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job. DISCLAIMER: The above statements, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.