Job Title:              Associate Director, Contracts / Director, Regional Contracts

 

Grades:                P8 / P9

Department:         Contracts and Grants

Supervisor:           Director / Vice President, Contracts and Grants

Function of the Position:

This is a managerial position responsible for leading a contracts team supporting regional project portfolios and related new business activities. The incumbent serves as contracts and compliance advisor to the VP, Implementation, Senior Portfolio Directors, COPs, and Project Management Teams. She/He also serves as the primary Contracts point of contact for several or a few projects within the assigned portfolios as needed.  

Roles and Responsibilities:

Contract Management

Supports the Director, Regional Contracts to provide, or provides overall leadership and high-level contractual expertise, and supports project management teams within the assigned portfolios in the administration of contracts. Specific tasks include:

Lead a contracts team responsible for supporting the assigned portfolios by providing expert guidance and advice regarding business management, contracts, subcontracts, and grant issues. Supervise, train, and mentor mid-level and/or senior-level contract professionals. Conduct complex client, subcontractor, and grantee negotiations, including negotiation of extraordinary or unusual terms and conditions. Responsible for timely resolution of internal and external issues/problems related to contract administration and compliance issues. Serve as the primary point of contact and official representative of DAI to USAID and other clients on contractual matters. At project start-up carry out a thorough review of the contract, explain terms and conditions to project delivery teams, and review and approve the contract approvals matrix.     Review and advise on draft documents and requests that are submitted to the Contracting Officer (CO) to include, but not limited to, the following: International travel approvals, salary justifications, notification and approval of project local compensation plans, Third Country National/Cooperating Country National (TCN/CCN) Waivers, source/national waivers for restricted commodities, CO’s approval for restricted commodities, notification/approval of key personnel changes, purchase of non-expendable items that require prior CO approval, non-expendable disposition requests, annual inventory reports, limitation of funds/cost notification submissions, budgets/cost proposals for realignments/add-ons, specific requests for separate maintenance allowance, severance CCN leave payouts, allowances, and other documents for which the CO has authority.     Review and participate in finalizing responses for the Contractor Performance Assessment Reporting System (CPARS), and communicate or support, as needed, respond to inquiries/questions from the CO’s office.     Issue subcontracts and task orders, grants, and amendments, address and/or support resolution of other subcontract- and grant-related issues, and provide post-award administration support as needed.     Assist project management teams on budget realignments/modifications to ensure compliance with existing terms and conditions, DAI policies, client’s cost principles.     Provide mediation between technical, contractual, finance and management personnel of the project in alignment with the project’s objectives.     Perform necessary due diligence to ensure cost/price reasonableness for procurement/subcontract actions and compliance with applicable U.S. Government regulations and DAI’s policies.     Train and mentor field and Home Office project management teams on DAI’s procurement and grant policies so that they can independently review and execute procurement and grant  transactions in a compliant manner.     Carry out other contract administration actions per the approved Contracts Administration Matrix.     Review and approve any expat and TCN Independent Contractor Agreements (ICAs).     Draft contract close-out related documents such as requests for quick closeout, excess fund review forms, etc.

Department Resource Development and Training

   Responsible for developing contract templates and/or resource materials for use by mid-level members of the Contracts and Subcontracts teams and by the field and home office project management teams.    Provide input on the development and delivery of contract training materials related to the Contracts transition plan.    Provide on-the-job training to project management teams (field and home office) on the newly transitioned contractual tasks and responsibilities.    Perform an active role with cross-departmental teams, participating in corporate initiatives and proposing innovative solutions to problems of medium complexity.

Business Development

Provide overall guidance to proposal teams on complex contractual issues including:

Review and analyze USAID solicitations to understand the terms and conditions and convey any unique or risky contract terms to proposal teams. Provide guidance to recruiters, proposal teams, and Subcontract Negotiators on allowances and salary offers. Review contractual clarification questions in response to requests for proposals. Provide guidance and support to Subcontract Negotiators in the selection of subcontract types, effective negotiations with subcontractors, analyzing budgets, effective negotiation of subcontract terms and conditions, and responding to BAFOs.

·    *P9: Interfaces and negotiates with government clients to help resolve contract issues. 

Supervisory Requirements: Supervises up to two (P8) or five (P9) Contracts Specialists.

Additional responsibilities may be assigned as business needs evolve.

Minimum Qualifications:

P8:  Minimum of 9 years of work experience, and at least six years’ USAID contracts administration experience.  Working knowledge of CPFF, T&M, FP, and/or IDIQ contracts.

P9:  Minimum of 12 years of work experience, and at least nine years’ USAID contracts administration experience.  Expert working knowledge of CPFF, T&M, FP, and/or IDIQ contracts.

Experience with USAID projects. Experience participating in contract creation and/or administration, preferably in an international environment. Staff management experience. Self-directed with strong organizational skills and the ability to prioritize multiple tasks/competing deadlines simultaneously. Ability to communicate policies and interpret regulations to provide clear guidance. Excellent written and oral communication skills, with the ability to communicate clearly and professionally with internal clients and external candidates, and tailor communication style to diverse audiences. Able to build and maintain excellent working relationships with staff at all levels of the organization and external clients from diverse backgrounds. Able and willing to travel to any country where DAI currently operates or may wish to operate barring times when DAI Global Security has deemed travel unsafe. Able and willing to adjust work schedule, if needed, to support teams located in different time zones/countries. Demonstrated ability to lead diverse teams, create inclusive work environments, and work effectively within a culturally diverse environment. Authorized to work in the United States.

*If working in the US - Based in one of the following U.S. locations where DAI is registered: District of Columbia, California, Colorado, Florida, Georgia, Illinois, Maryland, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Texas, Virginia, Washington

 Preferred Qualifications: 

Self-motivated, entrepreneurial, results-oriented, and customer service-minded. Experience utilizing technology to introduce innovation to improve effectiveness and efficiency. Demonstrated ability to build, lead, and coach/mentor teams. Demonstrated ability to communicate effectively with external clients and internally with all levels of the organization. The following areas qualify as relevant work experience: contracts administration/management, negotiation, pricing, subcontracts and procurement. Project management or operations experience with an emphasis on contractual compliance is also relevant.

USG Business Unit Core Competencies 

All staff hired into positions within the USG Business at DAI are expected to demonstrate these competencies throughout their work and interactions with others.  

Collaborates Effectively:  Recognizes the benefit of working with others from multicultural backgrounds; believes collaboration can lead to better and stronger contributions to USG; views relationships as long-term and meaningful; Communicates with empathy to cross-cultural audiences.  Champions Inclusion: Treats others with honesty, respect, and consideration; promotes cross-cultural understanding and inclusion throughout the organization; demonstrates appreciation for the complex environments in which DAI works.  Performs with Excellence: Thrives in all aspects of your role and fosters an open and energizing environment that motivates self and peers to contribute their personal best and is reflective of USG’s vision and mission.  Creates Innovative Solutions: Problem-solving and broadening perspectives while overcoming biases to find solutions to complex challenges; seeks opportunities to experiment with new approaches and grow/develop the skills of oneself and others.  Drives Growth: Able to weigh the costs and benefits of actions both internally and externally and their impact on diverse markets and stakeholders; Understands priorities and behaviors necessary for personal and organizational growth.  Navigates Risk: Integrates risk considerations into all aspects of work and planning; understands benchmarks for escalation of a risk-related issue or concern; makes decisions by gathering input from others and displaying trust in their recommendations, while also taking accountability for outcomes. 

Compensation & Benefits:

For employees working in the United States, the full-time equivalent annual base salary for this position P8 is expected to be between $136,406 to $167,743.

For employees working in the United States, the full-time equivalent annual base salary for this position P9 is expected to be between $155,946 to $190,600.

Salary for part-time employees will be prorated based on actual hours worked. Actual offers will be based on several factors including, but not limited to, qualifications, relevant education, experience, skills, seniority, performance, and business or organizational needs.

Eligible U.S.-based employees will be able to enroll in medical, dental, and vision insurance, plus a 401(k)-retirement plan with a company match. Additionally, employees will be eligible for company-paid annual leave (vacation & holidays), sick leave, parental leave; as well as short- and long-term disability coverage. Detailed information will be provided at the time a formal offer is extended.

For employees working outside of the United States, compensation and benefits will vary based on location.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work.  DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.

 

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