Associate Director
Rutgers University
Recruitment/Posting Title Associate Director Job Category Staff & Executive - Project/Program Management/Planning Department RBS NJSBDC - HQ Overview The New Jersey Small Business Development Center Network is the premier provider of comprehensive services and programs for small and mid-sized businesses in New Jersey. Through a network of 11 regional centers and over 20 affiliate offices across NJ, the NJSBDC offers no cost consulting, no cost/low-cost training and resources empowering entrepeneurs to start, grow and prosper in the Garden state. Posting Summary Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Associate Director. Working side by side with the CEO/State Director, this dual-role position requires a strategic leader who can oversee both the financial management and operational functions of the NJSBDC as well as provide support for public-facing events and legislative meetings. Overall responsible for working with the CEO/State Director on crafting the network-wide strategic plan, handling some external communications to media and partners, as well as providing support for legislative endeavors at both the federal and state levels in consultation with the University’s Office of Government Relations. In-state and out-of-state travel is required.
This position will be responsible for and not limited to the following:.
Financial Management Budgeting and financial planning for the NJSBDC Network as a whole to ensure organizational alignment with our strategic goals and priorities Completing all required quarterly grant reporting fiscal filings for 5+ multi million dollar grants to include ensuring federal, state, and local compliance Establishing and maintaining adequate financial controls to safeguard the organization’s financial assets, achieve cost efficiencies, and ensure compliance with all relevant laws and grant regulations Overseeing correspondence for all internal, external, federal, state and other grant agency audit requests and concerns Monitoring and forecasting cashflow to ensure State Office as well as all 11 Regional Centers of the NJSBDC meet all their financial obligations and operate successfully Overseeing the creation and submission of Subawards, Purchase Orders, and Invoices for all 11+ Regional Centers and 75+ contractors input of all grants and their relevant documents/data into Rutgers RAPPS Portal in tandem with the Business Finance Manager Managing Program Income, Discretionary Cash accounts, salaries and wages, journal entries, and ensuring all financial data is correctly reflected in Rutgers Financial systems (Oracle) as well as regional center financial systems at our host universities. (Workday, Banner, Oracle, etc.).
Operational Assisting the CEO/State Director with continually meeting, reviewing, and documenting the performance of each of the 11 Regional Directors and their centers as well as the NJSBDC network as a whole Assigning goals and metrics for each of the individual service centers, tracking and reporting progress towards goal and metric achievement and implementing corrective actions when needed Overseeing programmatic and narrative reporting to the SBA and other partners including annual survey processes Assisting with the drafting and reviewing of grant proposals as well as assisting the CEO/State Director throughout the accreditation process including resolving “conditions or recommendations”, preparing final reports & summaries of actions, and completing yearly comparison performance analysis of the NJSBDC to the other comparable networks in the nation Assisting the state director/CEO with crafting, deploying and tracking of the state strategic plan and regional centers workplans that align with the key strategic priorities.
This position is contingent on the continuation of external funding. Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu. FLSA Exempt Grade 09 Position Salary Annual Minimum Salary 120741.000 Annual Mid Range Salary 152826.000 Annual Maximum Salary 184911.000 Standard Hours 37.50 Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
This position will be responsible for and not limited to the following:.
Financial Management Budgeting and financial planning for the NJSBDC Network as a whole to ensure organizational alignment with our strategic goals and priorities Completing all required quarterly grant reporting fiscal filings for 5+ multi million dollar grants to include ensuring federal, state, and local compliance Establishing and maintaining adequate financial controls to safeguard the organization’s financial assets, achieve cost efficiencies, and ensure compliance with all relevant laws and grant regulations Overseeing correspondence for all internal, external, federal, state and other grant agency audit requests and concerns Monitoring and forecasting cashflow to ensure State Office as well as all 11 Regional Centers of the NJSBDC meet all their financial obligations and operate successfully Overseeing the creation and submission of Subawards, Purchase Orders, and Invoices for all 11+ Regional Centers and 75+ contractors input of all grants and their relevant documents/data into Rutgers RAPPS Portal in tandem with the Business Finance Manager Managing Program Income, Discretionary Cash accounts, salaries and wages, journal entries, and ensuring all financial data is correctly reflected in Rutgers Financial systems (Oracle) as well as regional center financial systems at our host universities. (Workday, Banner, Oracle, etc.).
Operational Assisting the CEO/State Director with continually meeting, reviewing, and documenting the performance of each of the 11 Regional Directors and their centers as well as the NJSBDC network as a whole Assigning goals and metrics for each of the individual service centers, tracking and reporting progress towards goal and metric achievement and implementing corrective actions when needed Overseeing programmatic and narrative reporting to the SBA and other partners including annual survey processes Assisting with the drafting and reviewing of grant proposals as well as assisting the CEO/State Director throughout the accreditation process including resolving “conditions or recommendations”, preparing final reports & summaries of actions, and completing yearly comparison performance analysis of the NJSBDC to the other comparable networks in the nation Assisting the state director/CEO with crafting, deploying and tracking of the state strategic plan and regional centers workplans that align with the key strategic priorities.
This position is contingent on the continuation of external funding. Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu. FLSA Exempt Grade 09 Position Salary Annual Minimum Salary 120741.000 Annual Mid Range Salary 152826.000 Annual Maximum Salary 184911.000 Standard Hours 37.50 Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
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