Department
 

BSD NEU - Administration

About the Department
 

The Department of Neurology at The University of Chicago Medical Center has a great history and tradition, having made significant contributions to neurological training, clinical care, and the basic understanding of neurological disease.

Job Summary
 

The Associate Director of Finance may manage a team of professional staff and is responsible for the financial management of operating and capital budgets for divisions and/or University-wide administrative units. Develops long and short term plans to achieve financial goals, business strategies/plans, and financial forecasts/models for all major service programs and initiatives. Manages monthly, quarterly and year-end reporting for the operating budget. Oversees the financial management of operating and capital budgets for divisions and University-wide administrative units. Responsible for managing financial operations, including accounting, budgets and financial controls, payroll, purchasing, risk management, or treasury for the University. Sets financial strategy that impacts University functions such as grant awards, clinical research, and investments of capital. Adapts departmental plans and priorities to address resource and operational challenges. Decisions are guided by policies, procedures and business plan; receives guidance from manager. Provides technical guidance to employees, colleagues and/or customers.

Responsibilities

Supports the Departments of Neurology and Neurosurgery.

Responsible for oversight of all funds within the departments, including sponsored awards, start-up packages, gifts and endowed funds; collaborates with Department leadership to ensure strategic utilization of all funds.

Responsible for the BSD budget process, allocates resources and financial performance targets consistent with Department priorities and long-range planning, consistent with all BSD policies and requirements. Utilizes processes and tools to expedite the budget process and control areas of financial risk.

Tracks financial commitments and coordinates with the Executive Directors and Chairs to forecast draws against commitments.

Responsible for documentation and training of budgetary procedures and policies for departmental personnel.

Ensures compliance with University financial policies and those of external agencies.

Maintains the Department's balance sheet accounts, monitors cash, payables, and receivables to ensure proper operations and the Department's viability.

Oversees the management of research contracts and grants, including post award activities and staff.

Oversees gift and endowment accounts. Prepares budgets for research contracts and grants.

Communicates and train users on financial policies and procedures.

Monitors physician compensation and makes recommendations for market or equity adjustments. Reconciles year-end merit increases and faculty incentives via financial modeling in consultation with department leadership.

Oversees alignment of faculty salary allocations in relation to effort allocations and ensures compliance regarding required research reporting and internal reporting.

Manages month and year end accounting closes.

Participates in UCMC and BSD capital accounting and procurement processes including capital projects (renovations, construction, equipment, etc.).

Oversees internal and external audit activities.

Manages the development, monitoring, and evaluation of a consolidated annual and intermediate (typically three to five year) budget plan and budget process for a unit, as well as actual performance against budget.

Manages the preparation of financial statements, activity reports, financial position forecasts, and/or reports required by regulatory agencies.

Manages the preparation of pro formas, budgets and contracts for external partnerships; oversees invoicing and reconciliation of external contracts.

Oversees faculty and staff reimbursement process and reconciliation of department GEMs cards.

Manages, negotiates, and resolves financial compliance issues with various governmental agencies.

Manages the preparation of audits and value-add financial analysis. Advises senior management on financial reporting requirements.

Oversees procurement/ordering activities for the departments. Works independently to maintain and support the planning and execution of financial strategy.

Acts as a resource for team members, solves complex problems. Explains complex and sensitive information.

Manages finance-related staff in both departments.

Provides financial input based on the development of data collection, metrics, reports and other analytical applications.

Analyze, organize and communicate business information to ensure deliverables are meeting or exceeding expectations.

Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

MBA or advanced degree in finance, public policy, not-for-profit administration, or a related field.

Experience:

Knowledge and skills developed through years of work experience in a related job discipline.

Experience in administration, personnel management, and business systems.

Experience in a University, clinical or a not-for-profit organization.
 

Preferred Competencies

Knowledge of Microsoft Office, financial computing, and database software applications. High proficiency in working with Microsoft Excel.

Knowledge of various financial principles, practices, and applications including budgeting, financial planning, and financial reporting.

Strong financial modeling skills.

Intellectual versatility and creativity.

Strong analytical and organizational skills.

Strong interpersonal, verbal, and written communication skills.

Ability to think strategically and translate into operational objectives.

Ability to independently develop and analyze alternative solutions and make recommendations.

Ability to work closely with senior University officials.

Ability to work effectively under considerable time pressure on high visibility, high stakes projects.
 

Application Documents

Resume/CV (required)

Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Financial Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

40

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.