Job Posting Title:

Associate Director of Research Project Management

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Office of Research at the Dell Medical School is looking for an Associate Director of Research Project Management.

The Dell Medical School at The University of Texas in Austin is pioneering the future of health in Texas. Our vision includes establishing a top-tier academic medical center with UT Austin and community partners, focusing on integrated, multidisciplinary care, impactful research, and innovative education and life sciences. As part of a five-year expansion plan, Dell Medical School will open a new academic hospital next to MD Anderson’s cancer center, grow ambulatory services, recruit over 300 new clinicians, and build the data and technology infrastructure for these advancements. The Associate Director of Research Project Management will work closely with the research leadership team to support the build-out of the Dell Medical School Research Enterprise.

In close coordination with Research leadership, the Associate Director of Research Project Management will oversee the planning, execution, coordination, and successful delivery of complex, multi-disciplinary projects for the research pillar. This role is crucial to the successful development of the research infrastructure to support the expected rapid growth of the research enterprise. The Associate Director will provide strategic leadership, manage cross-functional teams, and ensure adherence to project timelines, budgets, and quality standards. They will engage with key stakeholders from Dell Medical School, the University of Texas, and external partners to consider impact on a broad range of stakeholders and ensure all projects align with institutional goals and regulatory standards.

Purpose

The Associate Director of Research Project Management will lead and coordinate complex, multi-disciplinary projects for the research pillar, working closely with Research leadership. They will provide strategic oversight, manage cross-functional teams, and ensure projects meet timelines, budgets, and quality standards.

Responsibilities

Develop, oversee, and manage major projects to align with institutional goals.

Define project objectives, scope, timeline, and deliverables in collaboration with senior research leadership.

Coordinate project management staff, resources, and budgets to efficiently and seamlessly achieve project milestones based on constructed timelines and schedules.

Maintain and report project progress and implement corrective actions for discrepancies.

Facilitate clear communication among stakeholders and act as the liaison to research leadership.

Ensure all projects adhere to regulatory requirements and industry best practices.

Identify and mitigate project risks, including compliance and safety concerns.

Implement project management best practices and drive process improvements for efficiency.

Mentor junior project managers, fostering a collaborative and high-performance team environment.

Other related duties as assigned.

Required Qualifications

Bachelor’s degree in project management, business administration, healthcare, or a related field. Minimum of 7 years of hands-on project management experience, with at least 3 years in a leadership role, preferably in a healthcare or research environment. Proven experience in change management and driving organizational transformation. Strong track record of managing complex, multidisciplinary projects within set timelines and budgets. Proficient in project management methodologies, tools, and software. Skilled at collaborating with cross-functional teams, including researchers, clinicians, and senior leadership. Excellent organizational and time-management skills with a detail-oriented approach to tracking and reporting progress. Knowledge of regulatory requirements and compliance standards for healthcare and research. Strong problem-solving skills, with the ability to identify risks and implement mitigation strategies. Exceptional communication skills, with experience presenting to stakeholders at all levels and translating technical issues for non-technical audiences. Ability to manage multiple projects concurrently, with expertise in project management tools. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master’s degree in project management, healthcare administration, or a related field. Project Management Professional (PMP) or similar certification. Experience in project management within an academic medical center or large healthcare system. Knowledge of Health IT data standards and terminologies. Experience with REDCap Administration. Familiarity with HIPAA. Experience with Tableau, Power BI, SmartSheet, SQL, Microsoft Access, Oracle (or similar).

Salary Range

OPEN

Working Conditions

May work around standard office conditions.

Repetitive use of a keyboard at a workstation.

Use of manual dexterity.

Occasional weekend, overtime and evening work to meet deadlines.

Occasional interstate, intrastate and international travel.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.