About this role:

Wells Fargo is seeking an Associate Executive Specialist to provide high-level support for two senior level executives and perform a variety of executive administrative duties. This person will be a trusted advisor and assistant, balancing executive administrative responsibilities along with ongoing project / business initiatives such as tracking deliverables and supporting the departments of the two executives. 

In this role, you will:

Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reportsPerform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissionsSupport projectsAssist with budget planning and compile statistical data for financial planningAct as information source on group and company policiesReceive direction from supervisor and exercise judgement within defined parameters while developing understanding of the Administrative Support functionCollaborate and consult with peers, colleagues and managers to resolve issues and achieve goalsInteract with external customersPerforms heavy calendaring, complex travel planning, extensive document creation/editing and preparing expense report submissionsHandles all personnel and confidential company materials with sensitivity and discretionActs as an information source on group and company policiesOn-boards new team membersDevelops excellent relationships with peer Executive Assistants and coordinates team admins across functionsLeverages strong interpersonal and social communications skills to answer phones, interact by email and resolve scheduling conflicts.Supports the distribution of internal communications and manages related distribution listsPlans and coordinates team events such as staff meetings & video conferencingReceives direction from supervisor and exercises judgement within defined parameters while developing understanding of the Administrative Support functionCollaborates and consults with peers, colleagues and managers to resolve issues and achieve goals

Required Qualifications:

6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

Ability to develop partnerships and collaborate with other business and functional areasAbility to execute in a fast paced, high demand, environment while balancing multiple prioritiesAbility to take initiative and work independently with minimal supervision in a structured environmentStrong organizational, multi-tasking, and prioritizing skillsAbility to leverage problem solving and advanced judgment skills to make decisions in situations where there are no established proceduresExperience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and eventsAbility to be flexible and adjust plans quickly to meet changing business needsExperience writing and editing internal communications, including corporate and executive level communicationsExperience reviewing and preparing expense reports for leadersExperience with Wells Fargo systems such as Workday, Talent Management, HRG, My Concur

Job Expectations:

This position offers a hybrid work scheduleRelocation assistance is not available for this positionThis position is not eligible for Visa sponsorshipCandidate must reside within a reasonable commute to a location listed in the posting.Based on applicant volume the posting may come down early
 

Required location:

New York, New York (Hudson Yards: 500 W 33rd Street)

Base Compensation Range:

$36.68 - $65.24 USD Annual

N/A

Pay Range
 

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.

$36.68 - $65.24

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.

Health benefits401(k) PlanPaid time offDisability benefitsLife insurance, critical illness insurance, and accident insuranceParental leaveCritical caregiving leaveDiscounts and savingsCommuter benefitsTuition reimbursementScholarships for dependent childrenAdoption reimbursement

Posting End Date:

30 Oct 2024

*Job posting may come down early due to volume of applicants.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

 

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.