Select bidding process (ICB, limited tender, open tender, conventional, any specific strategy etc.), prepare vendor selection approach and vendor evaluation criteria depending on the nature of the category Preparation of the request for information (RFI) document for bidder evaluation using the RFI template Identify potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams) Evaluate vendors and shortlist them for sending Request for Proposal (RFP) Review and finalize the Request for Proposal (RFP) document to be sent to the shortlisted bidders [covering commercial, Occupational Health and Environmental Services (OHES)] Identification/ development and induction of global sources or alternate sources of supplies of project materials or import substitution at optimum cost and prompt lead time for deliveries. Ensure the timely conduct of research & Market intelligence as a routine exercise including keeping track of Govt. policies and factors influencing supplies and prices into supply markets i.e. Supply market analysis, Pricing factor analysis, Spend analysis etc.  Drive a focused and long term vendor management process based on the principle of equitable and mutually profitable relationships with Suppliers / Vendors  Organize and plan a pre-bid meeting based on the queries and communication requirements from vendors Prepare commercial estimate by identifying elements for direct & indirect costs, overhead, profit margins and contingency, if any, using standardized estimation templates

Post Order Management

Follow-up, coordination with Internal, External Stakeholders for delivery, Schedule, Scope Change if any, Contract Amendment.  Facilitate the resolution and re-allocation of queries raised by vendors or from other internal stakeholders, during expediting the delivery Supervise the preparation of change order or making amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc. as required Coordinate with Stores & Vendor in GRN Process Goods Receipt Note for timely booking of invoice and payment to vendor.  Ensure closure of contracts and take necessary actions Drive management of inbound logistics services for other Ex-Works Domestic Supplies, Imports, Custom Clearance.  Contribute to making contingency plans for exigency business requirements 

Supplier/ Vendor Performance Management

Prepare vendor segmentation matrix based on annual spend with the vendor and risk associated with the vendor Prepare vendor performance evaluation criteria and frequency for each vendor segment Assign required level of performance evaluation for each vendor and frequency of vendor performance review based on vendor segmentation Review vendor scorecard, assess the performance of vendor on various parameters and check if the performance is meeting desired level In case of satisfactory performance, communicate performance feedback to vendors highlighting improvement opportunities on individual parameters In case of unacceptable performance, communicate performance to vendor & plan discussion to identify actions required for performance improvement 

Qualification:

BE (Mechanical or equivalent) & MBA/MTech

Experience:

Collate and analyse data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories Seek opportunities to improve efficiency and value, Take action based on data analytics performed and identify interventions to be implemented for respective categories Monitor and ensure adherence to defined governance protocols at team level; Report on KPIs to measure success of Techno-commercial governance in team Provide guidance in preparing responses to Category-specific audit queries