At Gannett Fleming, we’re dedicated to building better communities through innovative roadway projects that enhance transportation infrastructure. Our commitment to professional growth, a collaborative culture, and impactful work makes us a great place to build your career.
As an Associate Project Administrator, you’ll play a key role in keeping our projects organized and running smoothly. Your strong business, computer, and writing skills will help support our project managers in executing critical tasks and daily administrative functions. If you’re looking for an opportunity to grow within a company that values teamwork, career development, and meaningful contributions to our communities, we invite you to join us!
Responsibilities:
Provide project management assistance and project accounting throughout the life-cycle of a project from proposal and project set up through project closeoutManage projects in BST application including opening and closing projects, processing change orders, processing client and vendor invoices.Compile required documentation for all new and active projects including items listed in the Project Management and Quality Guidelines.Review contract requirements for accepted overhead rates, contract fee types, invoicing procedures, insurance requirements, customer survey submission, and subcontractor information.Review contracts and coordinates contract reviews with Project Managers and Corporate legal.Provide administrative and accounting support for engineering projects while fostering excellent internal and external customer relations and service.Ensure that each project or project phase is properly invoiced in a timely manner and manages all client accounts.Monitor job status reports and takes appropriate action with department managers to ensure that projects are completed on schedule and within budget.Education | Experience:Minimum Qualifications
Associates Degree in related field5 -10+ years’ experience as a Project Management Assistant, Project Administrator, Project Coordinator or relatedStrong financial/general accounting experience, business math experienceGeneral understanding of industry standard Quality Management SystemExcellent customer service and communication skillsAbility to multitask and prioritizeStrong computer skills, including MS Office 365 Suite (MS Word, MS Excel); and Acrobat AdobeApplication deadline 3/31/2025Company Overview:At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.
We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.
NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.
Location: Hybrid
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time
Internal Requisition ID: 2025-11717
Salary Range: $62,000 - $88,000 (USD) per year; Salary dependent upon experience and geographic location
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