Job Posting Title:

Associate Research Administrator, Office of Sponsored Projects

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Hiring Department:

Office of Sponsored Projects

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

UT Austin offers a competitive benefits package that includes:  

100% employer-paid basic medical coverage  

Retirement contributions

Paid vacation and sick time

Paid holidays

Eligible for telework

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

Support the Research Community at the University of Texas at Austin in capacity of Associate Research Administrator in the Office of Sponsored Projects. Primary duties are to support the Post Award Grants and Award team. 

Responsibilities

COMMUNICATION

Respond or acknowledge email or phone communication within 48-72 hours. If volume does not permit timely follow up, communicate with Assistant Director for assistance or guidance.

Co-monitor the Grants Mailbox and route grant actions to the appropriate Grants Specialist for review.

Co-monitor the Post Award Mailbox and route any award actions to the appropriate Awards Specialist.

Follow up on status of outstanding actions in a timely manner.

Assist with administrative staff training for the Grant and Post award mailbox related questions.

Demonstrate the ability to communicate effectively both orally and in written form.

POST AWARD ROUTING

Distribute documents via Point Plus to the assigned Award Specialist.

Create action in UTRMS and assign to Grants Specialist for additional set up if item comes through the Grants mailbox.

Pull award documents from sponsor systems and route to Grants Specialist for additional review.

Troubleshoot a variety of issues as required.

ELECTRONIC DATA MAINTENANCE

Input required data into UTRMS

Save electronic communications into E-share.

OTHER DUTIES

Reliable in performance of work assignments, carrying out instructions, and adjusts to changes.

Serves as backup for other Associate Research Administrator.

Provides cross training to other Associate Research Administrator.

Assists in monitoring administrative workload and provides support as needed.

Other related functions as assigned. 

Required Qualifications

High school graduation or GED, plus seven years of administrative experience.

Proficiency with Microsoft Office Suite applications including but not limited to Word, Excel, and Outlook, Adobe Acrobat.

Professional demeanor.

Excellent teamwork skills.

Exceptional attention to detail. 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor’s degree and five years of administrative experience. 

Competency with UT programs. 

Experience working in a university environment and/or providing direct customer service. 

Demonstrated excellent organizational and communication skills.

Salary Range

$47,000 + depending on qualifications

Working Conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

Required Materials

Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.