Mayport, Florida, USA
18 days ago
Associate Subcontracts Administrator
*Government Technology Operations (GTO) is a Performance Unit within Critical Mission Solutions (CMS) Line of Business.  GTO has contracts across the United States with the Navy, the Environmental Protection Agency (EPA) and the National Aeronautics Space Administration (NASA) where we provide Engineering, Science, Technology and Asset Management Services.  GTO currently has approximately 1100 employees currently supporting eight government contracts and providing Asset Management solutions to clients around the world.   Assists with preparation of solicitation of subcontracts, vendor agreements, consultant agreements, NDAs, teaming agreements, purchase orders, MOUs, and inter-organization work transfers Performs due diligence research for subcontractors, vendors, and consultants Reviews contract documents and informs Contracts Manager/Project Manager of any issues found. Reviews prime contract documents for FAR compliance issues and ensures compliance with those FARs throughout contract performance Notifies applicable parties of new contracts, modifications, renewals, subcontracts, and all other critical actions that effect the contract and subcontracts by email distribution Participate in negotiations with subcontractors, vendors and consultants Works with Legal and Contracts to resolve subcontractor disagreement of terms and conditions, execute contract terminations or to file a claim as required Maintains the official subcontract/vendor/consultant files Maintains subcontracts, vendor agreements, purchase orders and consulting agreements data in spreadsheets/accounting system Reviews and internally routes subcontract modifications/task orders for changes needed and updates spreadsheets/accounting system and contract detail sheets/DCAA Briefs Assists with contract closeouts Reviews documentation and coordinates with the General Manager/Project Manager for all necessary information and obtains proper signatures Maintains and distributes official subcontract, subcontract modification and subcontract task orders as requested. Responds to inquiries, provides reports containing all requested contract data, analyzes incoming correspondence for action required, researches and resolves problems related to day-to-day contract administration and associated operational issues Ensure compliance with company policy and procedure Support internal and external audits Other duties may be assigned *Government Technology Operations (GTO) is a Performance Unit within Critical Mission Solutions (CMS) Line of Business.  GTO has contracts across the United States with the Navy, the Environmental Protection Agency (EPA) and the National Aeronautics Space Administration (NASA) where we provide Engineering, Science, Technology and Asset Management Services.  GTO currently has approximately 1100 employees currently supporting eight government contracts and providing Asset Management solutions to clients around the world.   Assists with preparation of solicitation of subcontracts, vendor agreements, consultant agreements, NDAs, teaming agreements, purchase orders, MOUs, and inter-organization work transfers Performs due diligence research for subcontractors, vendors, and consultants Reviews contract documents and informs Contracts Manager/Project Manager of any issues found. Reviews prime contract documents for FAR compliance issues and ensures compliance with those FARs throughout contract performance Notifies applicable parties of new contracts, modifications, renewals, subcontracts, and all other critical actions that effect the contract and subcontracts by email distribution Participate in negotiations with subcontractors, vendors and consultants Works with Legal and Contracts to resolve subcontractor disagreement of terms and conditions, execute contract terminations or to file a claim as required Maintains the official subcontract/vendor/consultant files Maintains subcontracts, vendor agreements, purchase orders and consulting agreements data in spreadsheets/accounting system Reviews and internally routes subcontract modifications/task orders for changes needed and updates spreadsheets/accounting system and contract detail sheets/DCAA Briefs Assists with contract closeouts Reviews documentation and coordinates with the General Manager/Project Manager for all necessary information and obtains proper signatures Maintains and distributes official subcontract, subcontract modification and subcontract task orders as requested. Responds to inquiries, provides reports containing all requested contract data, analyzes incoming correspondence for action required, researches and resolves problems related to day-to-day contract administration and associated operational issues Ensure compliance with company policy and procedure Support internal and external audits Other duties may be assigned *Education Bachelor’s degree required Business or legal specialization preferred Experience Minimum two (2) years' related experience and/or training in accounting, subcontracts, project management (services or construction), construction management Two or more years working on government contracts preferably US Air Force, Navy or NASA Preferred Skills Understanding of contract requirements, risk management, contract documentation, and procurement for services and construction services. Experience with SHAREPOINT is preferred Expert knowledge of Microsoft Word and Excel required Ability to read, analyze, and interpret general business procedures and governmental regulations(Federal Acquisition Regulations) Ability to write effective business correspondence and subsidize language in contracts Ability to effectively present information, receive and respond to questions from groups of managers, clients, and customers both orally and in writing. Ability to interface with subcontractors to negotiate, resolve disputes, and make sound business decisions. Advanced organizational skills are required. Essential Functions Work will be done inside Travel/transportation requirements\: 25% Must take and pass a background check and drug screen *Education Bachelor’s degree required Business or legal specialization preferred Experience Minimum two (2) years' related experience and/or training in accounting, subcontracts, project management (services or construction), construction management Two or more years working on government contracts preferably US Air Force, Navy or NASA Preferred Skills Understanding of contract requirements, risk management, contract documentation, and procurement for services and construction services. Experience with SHAREPOINT is preferred Expert knowledge of Microsoft Word and Excel required Ability to read, analyze, and interpret general business procedures and governmental regulations(Federal Acquisition Regulations) Ability to write effective business correspondence and subsidize language in contracts Ability to effectively present information, receive and respond to questions from groups of managers, clients, and customers both orally and in writing. Ability to interface with subcontractors to negotiate, resolve disputes, and make sound business decisions. Advanced organizational skills are required. Essential Functions Work will be done inside Travel/transportation requirements\: 25% Must take and pass a background check and drug screen *Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.
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