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Asst. VP Facilities & Operations

The University of Miami/UHealth department of Facilities has an exciting opportunity for a Full Time Asst. VP Facilities and Operations to work at the UHealth Medical Campus.

Core Summary

The Asst. VP, Facilities & Operations oversees all aspects of technical operations and works with upper management to develop compliance programs. Further, the Asst. VP, Facilities & Operations serves as a mentor to staff on issues of company operations. The Asst. VP, Facilities & Operations reports to the VP, Facilities Operations & Planning.

Core Responsibilities

Creates and executes plans to improve systems and enhance building controls. Manages the budgets of all applicable departments and ensures that projects fit economic parameters.

Maintains an attractive, welcoming, and safe facility environment.

Participates in the recruitment, training, and supervision of staff, and prepares performance reports.

Defines and implements projects and best practices.

Assists in internal audits and compliance tests.

Ensures internal control oversight and compliance with laws and regulations, safeguarding of assets, compliance with University policies and procedures, reliability of internal and external reporting, and efficiency and effectiveness of operations.

Creates an effective control environment, conducts risk assessment, implements and monitors controls.

Department Specific Functions

Administer oversight for all aspects of facilities maintenance and operations to include management of a staff of approximately 115 persons, including skilled maintenance personnel, administrative and support staff.

Develops training programs to ensure Facilities staff is educated and knowledgeable about current codes and regulations with all Agencies Having Jurisdiction (AHJ) requirements (AHCA, OSHA, Joint Commission, etc.) and with internal compliance, policies and procedures.

Provides budgetary stewardship and oversight as a priority for all above departments that includes contracts, consultants, bidding and the RFQ and RFP processes.

Oversee the University’s energy and utilities department and all energy programs and initiatives. Develop and implement sustainable and cost saving energy projects by identifying, analyzing and tracking energy usage consumption.

Accountable for ensuring that all building systems and equipment are maintained in accordance with Joint Commission, Environment of Care (EOC) Utilities Management and Life Safety standards as well as all other applicable State/Federal/Local regulatory requirements.

Lead the Joint Commission/CMS Survey experience at the Hospital level. Fully knowledgeable of activities necessary to produce a state of perpetual readiness and compliance.

Work directly with the Vice President, Facilities Operations & Planning to establish and implement short and long-range departmental goals, objectives, strategic plans, policies and operating procedures.

The Assistant VP, Facilities & Operations works closely with the VP, Facilities Operations & Planning and the Executive Director, UHealth Facilities & Operations on customer service, timely notification of utility outages or interruptions, and day-to-day operations and maintenance.

Monitor and evaluate programmatic and operational effectiveness and implement changes required for improvement.

Prepare and manage yearly budgets for the department to include replacement and renewal, and continually monitor expenditures to ensure that funds are effectively utilized.

Make routine inspections of campus areas and meet with campus stakeholders and leaders to ensure that the highest levels of facilities maintenance standards are met.

Work with Facilities Operations management staff and other key personnel to continuously assess university conditions and maintain the facilities assessment database accurate and current. Prepare reports for reporting to senior administration regrading university conditions and needs.

Collaborate with Project Managers, architects, engineers and others in the planning for new construction and renovation projects to ensure that new facilities are maintainable in a cost-effective manner and align with department’s facility standards.

Collaborate and participate in meetings, discussions and planning with all departments within Facilities Operations & Planning when necessary to include: Planning, Design and Construction, Emergency Management, Real Estate, Space Management, Parking & Transportation, University Architect, Human Resources and Budget & Finance.

Ensure compliance with all Agencies Having Jurisdiction (AHJ) including OSHA, fire codes, city ordinances, etc.

Ensure that facilities maintain a high level of emergency preparedness at all times, and serves as key player in all facilities related emergency response situations.

Establish best practices and standard operating procedures related to all aspects of Facilities & Operations responsibilities including but not limited to, regulatory compliance, quality control, construction administration, asset management, personnel, safety, energy initiatives, and financial management. Create and maintain manuals addressing Best Practices and SOP’s.

Ensure the management of outsourced facilities vendors, contractors, and consultants, including the management of Environmental Services (custodial and grounds). Ensure the service providers comply with all contractual obligations and performance expectations, while maintaining the best interest of UHealth/MSOM.

Ensure that Facilities & Operations has a diverse staff with skills appropriate to the needs of the position through people management activities including hiring, separation of employment, ongoing staff, development and performance management.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

Master’s Degree in relevant field

Minimum 10 years of relevant experience

Knowledge, Skills and Attitudes:

Knowledge of business and management principles.

Ability to direct, manage, implement, and evaluate department operations.

Ability to establish department goals and objectives that support the strategic plan.

Ability to effectively plan, delegate and/or supervise the work of others.

Ability to lead, motivate, develop and train others.

Commitment to the University's core values.

Any relevant education, certifications and/or work experience may be considered.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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